What about a high-energy, collaborative environment that rewards hard work?
Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.
The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

We are seeking an Administrative Assistant to join our Accident Reconstruction team in Oakville, ON. The role provides hands-on support across accident reconstruction and forensic consulting matters, including case coordination, document preparation, client communication, and administrative support. The ideal candidate will bring strong communication, Microsoft Office, and interpersonal skills with a client-focused approach.

Administrative & Operational Support
Provide administrative support to accident reconstructionists and engineers
Manage calendars, meetings, travel arrangements, and court / examination dates
Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices
Litigation & Client Coordination
Liaise with law firms, insurance carriers, and external vendors
Maintain strict confidentiality of sensitive legal and medical information
Document & Data Management
Organize electronic files, exhibits, photos, drawings, and technical documentation
Maintain accurate records in case management, time tracking, and billing systems
Billing & Reporting Support
Assist Operations with internal reporting and process improvements
High school diploma or equivalent.





- 0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
- Strong English communication skills, both written and verbal.
- Advanced proficiency in Microsoft Office, including Word, Outlook, and Excel.
- Bachelor’s degree or college diploma.

Previous experience in accident reconstruction, forensic engineering, legal services, insurance, or consulting.
Familiarity with time entry and billing systems.
Strong proofreading and technical document formatting skills.
Prolonged periods sitting at a desk and working on a computer.

Our flexible work environment allows employees to work remotely, when needed
Medical, Dental, and Vision Insurance
A reasonable estimate of the salary range for this role is $55,000 - $63,000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.
We embrace diversity and our commitment to building a team and environment that fosters skilled and personal enrichment is unwavering. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you are an individual with a disability and would like to request for a reasonable accommodation, please email View email address on jobs.smartrecruiters.com.

📌 Operations Administrative Assistant Remote (Oakville)
🏢 J.S. Held
📍 Oakville