Administrative Assistant, Philanthropy
Posting Summary competition number 20260179A/S Position Title Administrative Assistant, Philanthropy Faculty/Department University Advancement Unit Philanthropy Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members (NON-RESEARCH). Position Summary Are you passionate about supporting student success by ensuring they have access to education no matter their financial situation? Join us as our new Administrative Assistant!
The Philanthropy Unit of University Advancement works diligently with donors to secure funding for scholarships, research and capital projects that enhance the student experience. As part of a dynamic administrative team, this position is responsible for supporting the Director of Philanthropy through the coordination of philanthropic initiatives and stewardship. responding to general inquiries about the University of Regina’s Philanthropy unit.
Be the hub of the Philanthropy Team: support the Director of Philanthropy by maintaining their schedule and serving as an extension of their work.
Responsible to plan, coordinate and monitor the smooth delivery of all the operational services for the Philanthropy team.
Support both current and prospective donors by responding to in-person, telephone, and email inquiries related to philanthropic opportunities, and be able to immediately connect them with an appropriate Development Officer.
Manage public facing email inboxes to ensure inquiries are responded to in an efficient and accurate fashion.
Be a part of planning and coordinating various exciting events such as lunches, faculty and campus tours.
Assist with identifying donors who may be interested in other campus events outside of our unit.
Maintain electronic constituent records in the Raiser’s Edge database and update them on a regular basis.
Responsible for creating and maintaining spreadsheets and collecting data (e.g., donor history,



giving history, scholarships, etc.).
Actively participate in Team Meetings and support members by coordinating PCard and Expense Claim reimbursement.
Coordinate travel and APEA purchases, ensuring compliance with University policy.
Provide backup for other University Advancement administrative support positions.
Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.
We value your well-being and know your personal life is most important.
Agile and Inclusive Workplace: We value diversity and inclusivity. You will be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
A few of these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!
3-5 Years of Project Support/Coordination is required and Project Management training, specifically in scheduling would be considered an asset.

- 1-3 Years of experience creating traditional and digital documents using the Adobe Creative Suite of applications is required with a Certificate in Graphic Design considered an asset.
- An equivalent combination of education and experience may be considered.

Demonstrated knowledge of office practices, principles, and procedures. Excellent organizational skills, including a proven ability to work effectively with minimal supervision,



prioritize work and balance multiple tasks and shifting priorities.
Advanced proficiency in the use of MS Office Suite (Word, Excel, PowerPoint, and Outlook), the Adobe Creative Suite (Photoshop and InDesign).
Strong oral and written communication skills – effectively communicating with donors, faculty, staff, program partners, and community.
Ability to handle confidential material with discretion.
Knowledge of the University of Regina’s programs, policies and processes, including purchasing, financial and signing authorities.
Knowledge of University information systems, including Raiser’s Edge, Banner, FAST , CASPUR Reports, and Outlook.
Demonstrated skill in learning and operating a wide variety of databases and information systems. Extended periods of sitting at a computer daily. May be exposed to graphic, inappropriate language and/or content via social media channels.
CUPE Phase 4 Salary Range £46,846.80 £63,263.20 Annually Status Term Work Hours Monday – Friday 8:15 – 4:30. Infrequent evening and/or weekend work may be required for special activities/events. Duration (if Term/Temporary) 18 months, with possibility of extension or becoming permanent. Full time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted.
The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

📌 Administrative Assistant: Permanent Full-Time (Regina)
🏢 University of Regina
📍 Regina