SV Law is currently seeking a detail-oriented and organised Condo Intake / File Opening Clerk to join our Condo Practice Group in Guelph. This is a full-time, permanent opportunity for someone with strong administrative and organisational skills who enjoys working with detailed information, managing competing priorities, and supporting an established legal team.

SV Law is proud to be named one of the Waterloo Area’s Top Employers for 2026.

This recognition reflects our commitment to a people-focused workplace, flexible work arrangements, strong mentorship, and an environment where employees are encouraged to grow and succeed. We offer a comprehensive benefits package and perks designed to support your life, family, community, and overall well-being.

Position Overview

The Condo Intake / File Opening Clerk plays an important administrative role within the Condo Practice Group, supporting multiple sub-groups across condominium management, enforcement, liens, litigation, and development.

The primary responsibilities of this position are opening and closing client files, maintaining accurate client information, and preparing and delivering monthly accounts to clients. The successful candidate will help ensure that file information is accurate, account delivery is completed in a timely manner, and administrative processes are handled efficiently.

Additional administrative duties, including data entry, meeting coordination, and general office support, will be completed as required and as workload permits.

Key Responsibilities

- Open and close condominium client files across the Condo Practice Group, including management, enforcement, liens, litigation, and development matters.
- Prepare and deliver monthly accounts to clients, ensuring accuracy and timely distribution.
- Maintain and update client contact information, file records, and internal databases as required.
- Enter solicitor dockets and complete other data entry requests as needed.
- Assist with organising client and internal or external meetings,



including booking meeting rooms and coordinating arrangements.
- Provide general administrative support to the Condo Practice Group, including printing, filing, mailing, document handling, and other related tasks.
- Communicate with lawyers and team members across the Condo Practice Group to obtain information, clarify requests, and support the timely completion of administrative processes.
- Handle confidential client and firm information with discretion and professionalism.
- Manage multiple requests while maintaining accuracy, organisation, and attention to detail.

Qualifications & Experience

- A Legal Assistant or Law Clerk Diploma, or equivalent education and experience.
- At least two years of experience in a similar administrative or client-facing role.
- Strong organisational and time management skills, with the ability to manage recurring responsibilities and competing priorities.
- Excellent attention to detail, particularly when entering information, maintaining file records, and preparing client accounts.
- Strong written and verbal communication skills.
- A professional and service-oriented approach when working with lawyers, colleagues, clients, and external contacts.
- The ability to work independently, follow established processes, and seek clarification when needed.
- A team-oriented approach and the flexibility to assist with a variety of administrative tasks as workload permits.

Technology & Tools

- Proficiency in Microsoft Office, particularly Word and Outlook.
- Comfort working with digital file management systems, databases, and administrative software. Exposure to Netdocs or Soluno would be considered an asset.




- The ability to learn new software and follow established procedures for file management and account delivery.

Compensation & Benefits

- Comprehensive benefits package, including extended health and dental care, disability insurance, and life insurance.
- Company RRSP, including an employer matching component.
- Paid sick and personal days, along with paid vacation.
- Employee assistance program and wellness initiatives.
- Tuition reimbursement opportunities.
- On-site parking.
- A firm-supported social committee that organises a mix of large and small employee events throughout the year.
- A supportive, team-based work environment where contributions are valued.

About SV Law

With over 50 years of service to Guelph and surrounding communities, SV Law provides legal services across corporate, real estate, family, litigation, and wills and estates. We are committed to delivering practical, client-focused legal solutions while supporting the growth and development of our people.

Inclusion, Accessibility & Accommodation

SV Law is committed to maintaining a respectful, accessible, and inclusive workplace. We welcome applications from all qualified individuals. Accommodations are available throughout the recruitment process — please let us know if you require support.

Use of Artificial Intelligence in Recruitment

In accordance with Ontario legislation effective January 1, 2026, SV Law discloses that artificial intelligence is not used to screen, assess, or make hiring decisions for this role. Limited automated tools may be used by third-party job posting platforms, such as Indeed or Glassdoor, to distribute or display job postings.

Job Type: Full time

Pay: $45,000.00-$55,000.00 per year

Benefits:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Vision care

Experience:

- working in a legal environment: 1 year (preferred)
- Reception: 2 years (preferred)

Work Location: In person

📌 Intake/ File Opening Clerk (Condo) (Guelph)
🏢 SV Law
📍 Guelph