JOB ADVERTISEMENT

Social Media & Office Administration Assistant

Safety NL is a provincial non-profit and registered charity with a mandate to provide advocacy, training, and partnership opportunities to promote a culture of safety within our province. We are seeking an energetic, friendly, and well-organized individual to fill the position of Office Administration Assistant and Social Media Coordinator. The position is located at our office on 3 Moffatt Rd., Mount Pearl, NL. The hours are 8:00 to 4:00 and the salary is commensurate with the NAPE Collective Agreement.

GENERAL ACCOUNTABILITY

This position reports to the President & CEO and falls within the bargaining unit. There are no positions reporting to this position. The incumbent is accountable for supporting general office functions and the administration of programs falling under the Driver Education, Motorcycle Training, Off-Road Training, and Occupational Health & Safety categories, as well as running the SafetyNL social media accounts across various platforms, designing media campaigns to promote the work and advocacy of SafetyNL and ensure that all posts follow the organization’s mandate. This position requires very strong organizational skills, the ability to multi-task, strong communication skills, a strong creative sense, attention to detail, commitment to team work.

SPECIFIC ACCOUNTABILITY

Office Administration

This position supports the smooth functioning of Safety NL’s general office and is responsible for the day-to-day administrative support of all programs which involves the following:

· Providing executive assistance services to the President & CEO

· Developing and maintaining effective files and filing systems.

· Taking registrations over the phone as well as payments.

· Purchasing and distributing office supplies and course materials.





· Collecting money and issuing receipts.

· Liaising with instructors and advising them of the status of programs/courses

· Ensuring adequate instructor and student materials are on hand.

· Preparing and issuing course certificates.

· Entering and maintaining records in Workplace NL and Canada Safety Council websites.

· Maintaining student records at Safety NL and any third-party facility as required.

· Maintaining all class attendance sheets and confirming to class lists.

· Confirming the day-to-day booking of student road tests as required.

· Coordinating MRD audit reviews and preparing necessary reply and required documents.

· Updating website to ensure course details and pricing is accurate.

· Assigning private lessons as they are requested.

· Providing coverage for other administrative staff when they are on leave.

· Assisting with the organization of staff and community events such as bicycle rodeos and speaking engagements.

Social Media

· Creates ads for Facebook using Canva or other online graphics software.

· Respond to the public on Messenger answering questions about courses, registration, costs, and more.

· Manage information on the website. This includes adding and removing information as needed through Wordpress.

· Set up Zoom meetings for courses and meeting

· Perform other related duties.

QUALIFICATIONS

· Completion of High School or Equivalency.

· Completion of an Office Management or Office Administration Program.

· Proficiency in Microsoft Office and popular social media platforms.

· Familiarity with Wordpress website software

· Knowledge of basic financial administration would be an asset.

Pay: $22.28 per hour

Expected hours: 35.0 per week

Benefits:

- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Social Media & Office Administration Assistant (Mount Pearl)
🏢 SafetyNL
📍 Mount Pearl