Job Overview

The Office Administrator keeps daily office operations organized and welcoming. This role supports accurate records, smooth communication, and dependable service for customers and colleagues as well as directly supporting the facility manager.

Responsibilities

· Making Bill of Lading’s (BOLs) / filling out Receiving Reports (RR’s)

· Fill out daily production spreadsheet/ timesheets

· Enter Manufacturing, BOL’s, RR’s into Accounting System

· Filing paperwork (RR’s/ BOL’s/ Forklift sheets/ Housekeeping Checklists)

· Scan/ email BOL’s and other paperwork to customers that require it

· Coordinate information from offsite workers and enter in Accounting System

· Answering phone calls/ taking messages

· Scheduling trucks for outgoing pallet orders

· Schedule times for incoming trucks/ orders

· Enter pallet order information into Google Calendar

· Place orders with suppliers that Management or Maintenance request

· When loads of lumber are received, fill out Receiving Reports according to CWPCA, enter details in Lumber Purchases spreadsheet





· Giving New Hire packages to new employees

· Getting employees to fill out benefit paperwork once probation ends

· Emailing Jamelyn new hires/ benefits packages

· Get mail/ sending mail from mailbox

· Manage office and safety consumables

· Monday’s after pay period ends, have manager sign off on timesheets once complete, have employees sign off on printed timesheets, and email timesheets to head office

Skills

· Professional demeanor on phone calls and staff interactions

· Microsoft Office Fluent (Outlook, Excel, Word)

· Accounting / Inventory system knowledge and experience encouraged

· Strong math/analytical skills and accurate data entry

· Multi-tasking abilities an asset

Pay: $27.00-$31.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- In office parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Administrator (Northwest Edmonton)
🏢 Panther Industries
📍 Northwest Edmonton