Project Coordination & Scheduling

- Support the coordination and execution of capital and infrastructure projects from planning through construction, commissioning, and closeout.
- Maintain project schedules, milestones, deliverables, and action items and track progress against established requirements.
- Assist with project updates, progress reports, cost reports, and stakeholder briefings.
- Maintain project risk, issue, change, and decision logs and escalate concerns as appropriate.
- Support coordination between project activities, contractors, consultants, and internal departments.
- Provide reasonable cross-coverage and support for project management activities during periods of absence or operational need, within the scope of the position's assigned authority.

Project Documentation & Administration

- Maintain accurate and current project records and document control systems.
- Coordinate and track drawings, specifications, RFIs, RFQs, shop drawings, submittals, design revisions, change documentation, purchase orders, correspondence, and other project information.
- Ensure project documentation is appropriately distributed, filed, and routed for review and approval.
- Maintain electronic project databases, document management systems, and file-sharing sites.
- Support accurate recordkeeping in accordance with contractual, regulatory, funding, and organizational requirements.

Financial, Procurement & Contract Support

- Support procurement and contract administration activities, including tender documentation, submission coordination, vendor communications,



and procurement records.
- Maintain project cost tracking, budget updates, commitments, forecasts, and cost reports under the direction of the Project Manager.
- Support invoice processing, cost coding, billing schedules, purchase orders, and other project financial administration in coordination with Finance.
- Maintain and track change documentation, contract amendments, and related project records.

Meetings & Stakeholder Coordination

- Coordinate and participate in project meetings involving internal departments, consultants, contractors, suppliers, and other stakeholders.
- Prepare and distribute accurate meeting minutes and maintain follow-up and action-item tracking.
- Liaise with architects, engineers, consultants, contractors, suppliers, and internal departments to support timely communication and resolution of project requirements.
- Develop and maintain positive and qualified working relationships with project stakeholders.

Safety, Quality & Project Closeout

- Support project compliance with applicable contractual, regulatory, quality, and workplace health and safety requirements.
- Support project commissioning and closeout activities, including tracking deficiencies, as-built drawings, warranties, operation and maintenance manuals, and turnover documentation.
- Assist with ensuring required project records and deliverables are complete and appropriately transferred at project closeout.
- Provide additional project coordination and technical administrative support as required.

📌 Project Coordinator (Southport)
🏢 Southport Aerospace Centre
📍 Southport