Whiting Equipment Canada Inc., a subsidiary of Whiting Corporation (founded in 1884), is a leading designer and manufacturer of heavy industrial equipment. Originally established in Canada in 1930, the company began by selling and servicing products made in the U.S. and later expanded its operations in Canada, acquiring Volta Manufacturing Ltd. in 1955. Over time, Whiting grew its global manufacturing footprint, including a joint venture in China in 1997, and now designs, engineers, and services equipment under the Whiting, Swenson, Volta, Trambeam, and Trackmobile brands.

Job Summary:

The Operations Coordinator plays a crucial role in ensuring the smooth functioning of daily operations within an organization. This position involves a variety of responsibilities that include managing workflows, coordinating between different departments, and ensuring that operational goals are met efficiently.

Job Requirements

- Minimum of 3 years of experience in procurement/production office administration
- Post-secondary education in business administration, supply chain or operations preferred.
- Effective communication skills with individuals at all levels of the organization
- Computer proficiency required, including effective working skills of MS Word, Excel, e-mail, ERP systems
- Able to work efficiently as a part of a team as well as independently
- Able to work well under pressure and meet set deadlines
- Positive organizational, time management and prioritizing skills
- Attention to detail in all areas of work
- High level of integrity
- Strong work ethic

Job Duties

1. Comply with the appropriate requirement of the Quality Manuals

2. Weekly update of production report and issue to Departments (Hold weekly meetings)

3. Stamps bill of material/drawings and issues to shop when necessary

4. Maintains all inventory functions- Makes additions,



deletions or revisions to preformatted data in the system & allocates item to job/stock allocation, maintains all backup paperwork accordingly for auditing purposes

5. Informs the Estimating Department of current in stock material quantities and costs when requested

6. Sources material internally and fills out bills of material for shop use

7. Sources stock codes, indicates if stock is available or flags out-of-stock situations

8. Inputs stock requisitions, including quantity and codes, sources material, forwards to Purchasing

9. Obtain freight quotations when required

10. Arranges freight from suppliers, or collect to customers as required

11. Processes/routes all incoming invoices and reviews all incoming statements

12. Matches incoming invoices to purchase order and indicates charge to appropriate general ledger account, forwards all invoices to be entered for payment to accounting department

13. Maintains appropriate filing systems for Purchasing and Production Control

14. Maintains non-disclosure agreement list and file accordingly

15. Responsible for company mail

16. Receives purchase orders in system

17. Enters invoices pertaining to purchase orders to be paid and forwards to accounting department

18. Generates shipping paperwork as required, including all necessary paperwork for US/international shipments

19. Provides any requested information/paperwork to custom broker as necessary for over-border shipment

20. Monitor/enter yearly physical inventory count

21. Produce weekly timecard for Purchasing Department

22. Complete monthly cost summary reports/yearly actuals report for Manager meetings

23. Additional duties and responsibilities may be assigned as the business, department, and role evolve to meet changing operational needs and organizational priorities

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday 8:00am to 4:30pm

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Education:

- Secondary School (required)

Work Location: In person

📌 Operations Coordinator (Welland)
🏢 Whiting Equipment Canada
📍 Welland