The Executive Coordinator plays a pivotal role in supporting the Executive Director of Cheam First Nation. This position involves managing schedules, coordinating meetings, and facilitating communication between the Executive Director and various internal and external stakeholders. The Executive Coordinator works collaboratively with the C&C; Executive Assistant, with each role acting as a back-up to the other to ensure continuity and consistency of administrative operations across the organization. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and a proactive approach to problem-solving.

Duties and Responsibilities

- Provide comprehensive administrative support to the Executive Director.
- Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements as needed.
- Organize and prepare agendas for meetings, ensuring all necessary materials are distributed in advance.
- Attend meetings, take formal minutes, and follow up on action items to ensure timely completion.
- Prepare and organize reports, presentations, briefing documents, and correspondence on behalf of the Executive Director.
- Assist Executive Director in prioritizing tasks and keeping them on track with various deadlines and urgent matters.
- Serve as a primary liaison between the ED’s office and other departments, as well as external stakeholders.
- Work closely with other administrative staff (including the C&C; executive Assistant) to ensure cohesive and consistent operations across all administrative functions.
- Assist in the planning and execution of meetings, organizational events, and special initiatives as needed.
- Assist in the preparation and submission of reports and documentation required by various stakeholders as directed by the Executive Director.




- Assist in the planning and execution of special projects and organizational initiatives.
- Collaborate with the C&C; Executive Assistant to ensure seamless administrative coverage and support across the organization.
- Maintain organized physical and electronic files and records, ensuring easy access to key documents while safeguarding confidentiality.
- Assist with or prepare financial documentation on behalf of the Executive Director as required. This may include: purchase orders, cheque requisitions, expenditure reimbursement forms, travel forms, and other related documentation.
- Other duties and responsibilities as assigned by the Executive Director.

Required Qualifications / Education / Experience / Skills

- Grade 12 diploma or post-secondary education with a minimum of four (4) years of experience in a similar senior administrative role.
- Proven experience as an Executive Assistant or Executive Coordinator, or in a comparable administrative leadership role.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively and manage competing demands.
- Criminal Record Check with Vulnerable Sector Clearance.
- Valid BC Class 5 Driver's License.
- Excellent time management, organizational, and planning skills with ability to balance competing priorities.
- Ability to be flexible and work in an environment that applies cross-training within other departments.
- Ability to maintain confidentiality and abide by Cheam First Nation’s Policies and Procedures.

Working Conditions

- This position is 100% in-office,



based at Cheam First Nation. Remote or hybrid work arrangements are not available.
- The Executive Coordinator must be available to work evenings and weekends as required to support meetings, events, and operational needs.
- Flexibility in working hours is required to accommodate the Executive Director's schedule and organizational priorities.
- The position requires managing competing priorities, meeting deadlines, and responding to time-sensitive requests.
- Occasional travel may be required to attend meetings, events, or other work-related activities.

How to Apply

Apply by submitting your resume and cover letter detailing your relevant experience and interest in this role to [email protected] Please include 3 professional references with your submission

Cheam First Nation is an equal opportunity employer and is committed to fostering a respectful, inclusive, and culturally safe workplace. We welcome and encourage applications from all qualified individuals, including Indigenous Peoples, women, persons with disabilities, members of visible minorities, and persons of all sexual orientations and gender identities.

We welcomes applications from qualified candidates of all backgrounds. As an Indigenous organization, and consistent with section 42 of the Human Rights Code, R.S.B.C. 1996, c. 210, preference will be given to qualified Indigenous applicants (First Nations, Métis, and Inuit). Where candidates are similarly qualified, additional preference may be given to qualified Cheam First Nation members and other Stó:lō Nation members

Pay: $60,000.00-$70,000.00 per year

Application question(s):

- Are you First Nations, Metis, and Inuit?
- Are you a Cheam Band Member?
- Describe your experience in a similar role?
- Why do you want to work for Cheam?

Work Location: In person

📌 Executive Coordinator (Rosedale)
🏢 Cheam First Nation
📍 Rosedale