Job Summary

The Accounts Payable Administrator owns the Accounts Payable function, ensuring vendor invoices, employee expense reports and payments are processed accurately and on time. Working in a multi-company environment and in close partnership with Procurement and the Accounting team, this role suits a detail-oriented, customer-focused skilled who meets deadlines, solves problems and is motivated to improve processes and automation.

Duties

Invoice & Expense Processing

- Accurately and promptly process daily payables.
- Process all incoming invoices, ensuring they are matched with the related purchase order and receiving documents.
- Process employee expense reports, verifying the correct charge path and approvals prior to payment.
- Work closely with the Procurement team to resolve price or quantity variances related to PO purchases.

Payments & Month-End

- Establish payment schedules and prepare weekly payment files.
- Manage the Accounts Payable month-end process, which may include intercompany reconciliations.
- Complete credit card reconciliations.
- Vendor Relations & Communication
- Investigate invoice discrepancies and resolve Accounts Payable issues with vendors.
- Ensure all vendor queries are managed in a professional and timely manner.




- Administer the Accounts Payable inbox, ensuring all correspondence is managed in a timely manner.

Process Improvement & Records

- Actively participate in ongoing initiatives to improve processes and automation.
- Maintain the Accounts Payable database in a paperless environment.

Qualifications

- Post-secondary education in Administration, Finance or Accounting.
- Strict attention to accuracy and detail is essential.
- Ability to meet deadlines and prioritize tasks.
- Customer-focused approach to internal and external inquiries.
- Strong oral and written communication skills.
- Strong problem-solving skills and the ability to work in a team environment.
- Proficient in Microsoft Excel, Word, PDF software and ERP systems.

Preferred Skills

- Experience in a multi-company environment.
- Experience with Sage 300.
- Commitment to continuous professional development (encouraged).

Pay: $45,000.00-$55,000.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Work Location: In person

📌 Accounts Payable Administrator (Ajax)
🏢 Recognized
📍 Ajax