Executive Assistant to CEO

Strong Base Group

Location: Head office In Schomberg Ontario

Job Type: Full time

Compensation: $26/hour to $30/hour

About Us

Strong Base Group is a landscape construction and pool company serving commercial and residential clients across the Greater Toronto Area. We are seeking an organized, dependable, and proactive Executive Assistant to work directly with our CEO.

This position requires someone who can manage competing priorities, communicate professionally, and follow through on tasks with minimal supervision.

Responsibilities

● Manage the CEO’s calendar, appointments, meetings, and daily priorities.

● Review and organize emails, draft correspondence, and follow up on outstanding matters.

● Coordinate communication with clients, suppliers, subcontractors, and employees.

● Prepare meeting agendas, take notes, and track action items through completion.

● Assist with preparing proposals, reports, presentations, and company documents.

● Maintain organized records, contact lists, and filing systems.

● Coordinate with project managers and site supervisors to collect updates and keep the CEO informed.

● Assist with scheduling interviews, employee onboarding paperwork, and general office administration.

● Handle confidential company and employee information with discretion.





● Identify upcoming deadlines and bring urgent matters to the CEO’s attention.

Qualifications

● Minimum 3 years of experience as an executive assistant, administrative assistant, or in a similar role.

● Experience supporting a business owner or senior executive is preferred.

● Construction, landscaping, or project-based business experience is an asset.

● Excellent written and verbal English communication skills.

● Strong organization, time management, and attention to detail.

● Proficiency in Microsoft Office and Google Workspace, particularly email, calendars, Word, and Excel.

● Comfortable learning new software and managing multiple priorities in a busy environment.

● Professional judgment, discretion, and a strong sense of accountability.

Who We’re Looking For

You take initiative, keep things organized, and ensure tasks do not fall through the cracks. You are comfortable asking questions, following up with others, and keeping the CEO prepared and informed.

How to Apply

Apply through Indeed with your resume and a brief introduction outlining your relevant experience and why you would be a strong fit for this role.

Strong Base Group welcomes applications from qualified candidates. Accommodations are available upon request during the recruitment process.

Job Type: Full-time

Pay: $26.00-$30.00 per hour

Work Location: On the road

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