The John Howard Society of Nova Scotia (JHSNS) is seeking an organized, proactive and detail-oriented Payroll/Accounts Payable Clerk to support accurate and timely payroll processing and accounts payable administration.

This position requires excellent time management and organizational skills, strong computer skills and a high level of accuracy. The successful candidate will have the ability to communicate effectively, solve problems and build positive working relationships with employees, managers, suppliers and external service providers. Confidentiality, discretion and sound judgment are essential. A strong knowledge of QuickBooks would be considered an asset.

Key Responsibilities

- Review, prepare and process payroll accurately and within established deadlines, ensuring approved hours, pay rates, deductions and adjustments are properly recorded.
- Prepare and maintain accurate employee leave reports, tracking vacation, sick leave and other approved absences, reconciling leave balances with payroll records and providing timely reports to management.
- Review, code and enter supplier invoices, ensuring appropriate documentation and approvals are in place.
- Prepare payments within established timelines and financial approval procedures.
- Reconcile supplier statements and investigate and resolve billing or payment discrepancies.
- Respond professionally to payroll and accounts payable inquiries, providing clear information and timely follow-up.
- Build and maintain respectful, collaborative relationships across the organization and with suppliers.
- Organize competing priorities to meet payroll, payment and reporting deadlines.
- Identify potential issues early and recommend practical improvements to administrative and financial processes.
- Protect confidential employee, supplier and organizational information.




- Other related duties as assigned.

Qualifications and Skills

- Education or training in accounting, bookkeeping, payroll or business administration, or an equivalent combination of education and relevant experience.
- Experience in payroll processing and accounts payable administration.
- Knowledge of payroll regulations, statutory deductions and payroll reporting requirements.
- Strong computer skills, including proficiency with Microsoft Excel and accounting or payroll software.
- A strong knowledge of QuickBooks would be an asset.
- Excellent accuracy and attention to detail, with a consistent approach to reviewing and verifying financial information.
- Robust time management and organizational skills, with the ability to manage multiple priorities and meet firm deadlines.
- Effective verbal and written communication skills.
- Strong problem-solving skills, including the ability to investigate discrepancies and follow matters through to resolution.
- Strong interpersonal and relationship-building skills.
- Ability to work independently, take initiative and contribute effectively to a team.
- A high level of confidentiality, discretion and professional integrity.

How to Apply

Please submit your résumé and cover letter to Carolyn O’Malley, Director, Human Resources and Administration by November 19, 2026, indicating Payroll and Accounts Payable Clerk in the subject line.

JHSNS welcomes applications from individuals with diverse backgrounds and experiences. Accommodation is available upon request throughout the recruitment process.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: From $48,000.00 per year

Benefits:

- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match

Work Location: In person

📌 Payroll and Accounts Payable Clerk (Lower Sackville)
🏢 The John Howard Society of Nova Scotia
📍 Lower Sackville