Paradise Developments is seeking a highly organized, detail-oriented, and motivated Sales & Administration Coordinator to join our team.

The Sales & Administration Coordinator will support the planning, coordination, and execution of sales and marketing initiatives while providing administrative assistance to senior management.

This role is responsible for ensuring the accuracy of marketing and sales materials, overseeing sales office operations, coordinating inventory home readiness, supporting product design initiatives, and maintaining sales systems and documentation.

The successful candidate will work closely with senior management to ensure administrative tasks, scheduling, and day-to-day operations are completed efficiently.

This position offers an excellent prospect to gain experience across multiple departments and explore various aspects of the homebuilding and real estate development industry.

Key ResponsibilitiesMarketing Coordination

Marketing Material Review

- Conduct a comprehensive secondary review of marketing and sales materials to ensure accuracy and consistency.
- Review site plans and floor plans.
- Review digital advertisements and email marketing campaigns.
- Review marketing creative materials.
- Verify website assets, content, and links.

Signage Management

- Attend signage planning meetings and assist with coordinating signage requirements.
- Maintain a detailed inventory of signage across multiple municipalities and communities.
- Track signage locations and ensure timely updates as marketing campaigns begin, change, or conclude.
- Coordinate signage updates, replacements, and modifications as required.

Executive & Administrative Support

Calendar Management

- Maintain and update calendars and project timelines related to the development and build-out of sales offices and model homes.
- Manage and coordinate senior management's business calendars, ensuring schedules remain organized and up to date.

Meeting Agendas & Follow-Ups

- Prepare and distribute meeting agendas.
- Track agenda items, action items, and follow-up dates.
- Monitor project timelines and ensure deadlines are met.

Meeting Coordination

- Coordinate with attendees to schedule and confirm meetings.
- Reserve and organize boardrooms.
- Prepare meeting materials, including printed documents and digital presentations.




- Set up and manage Zoom and Microsoft Teams meeting invitations and links.

General Administrative Assistance

- Provide day-to-day administrative support to senior management.
- Assist with copying, scanning, filing, and document preparation.
- Complete additional administrative and coordination tasks as required.

Sales Operations & Administration

Sales Office Management

- Conduct weekly inspections of sales offices to ensure interior and exterior areas are clean, organized, and properly maintained.
- Identify and coordinate necessary repairs and maintenance.
- Schedule and oversee regular office cleaning services.
- Manage office supplies, monitor inventory levels, and place orders as needed.

Sales Office Administration Management

- Oversee Sales Administrators to ensure they have accurate and up-to-date product, pricing, and community information.
- Coordinate communication between Sales Administrators across multiple communities.
- Monitor administrative processes to ensure accuracy, consistency, and efficiency.
- Provide ongoing support by answering questions and resolving day-to-day operational issues.

Sales Agent & Sales Administrator Scheduling

- Prepare and coordinate staff schedules based on management direction, including new sales releases and standard operating schedules.
- Coordinate vacation requests and ensure appropriate staffing coverage across sales offices.

Newstar Operations

- Prepare, process, and distribute Agreements of Purchase and Sale (APS) during sales release periods.
- Utilize Newstar and DocuSign to manage and complete required sales documentation.

Inventory Home Coordination

Inventory Home Management

- Conduct monthly walkthroughs of inventory homes.
- Coordinate cleaning, staging, and ongoing property maintenance.
- Ensure inventory homes are fully prepared for purchaser showings.
- Maintain essential supplies, including welcome mats, shoe booties, garbage bins,



bottled water, toilet paper, disinfecting wipes, paper towels, and shoe removal signage.
- Identify and immediately report maintenance or repair requirements to the Site Superintendent.

Appliance Delivery & Installation Coordination

- Coordinate appliance orders with Best Brand Appliances for applicable inventory homes.
- Schedule appliance deliveries and communicate timelines with the Site Superintendent.
- Confirm appliance deliveries, installations, and completion.

Inventory Website Coordination

- Request inventory home highlight sheets and colour package information from the appropriate internal departments.
- Coordinate with the marketing team to upload completed inventory home documentation to the company website.
- Ensure inventory home information displayed online remains current and accurate.

Sales Documentation & Product Knowledge

SharePoint Management

- Maintain and update SharePoint content as directed by management.
- Ensure shared documentation and information remain organized and current.

Sales Worksheets

- Maintain and update sales worksheet templates.
- Prepare and revise community-specific worksheets for each new sales release.

Sales & Product Knowledge

- Develop and maintain an understanding of residential homebuilding products and documentation, including:
- Site Plans
- Floor Plans
- Model Charts
- Siting Analysis
- Irregular Lot Details

Sales Handout & Brochure Management

- Review and update sales handouts and informational documents every six months.
- Maintain accurate information relating to community contacts, closing costs, and welcome booklets.
- Coordinate the reprinting of brochures when information changes.
- Distribute updated brochures and informational materials to all sales offices.

Opportunity

This position provides the opportunity to work closely with senior leadership while gaining hands-on experience in sales operations, marketing, administration, residential construction, and real estate development.

The ideal candidate will be organized, proactive, adaptable, and comfortable managing multiple responsibilities in a fast-paced environment.

Pay: $70,000.00-$78,000.00 per year

Benefits:

- Dental care
- On-site parking
- RRSP match

Work Location: In person

📌 Sales & Marketing Administrator (North York)
🏢 Paradise Developments
📍 North York