Job Overview

Wuskwi Sipihk First Nation is seeking a highly organized, detail-oriented, and dependable Human Resources Assistant to support the daily administrative and operational functions of the Human Resources Department.

The successful candidate will play a key role in maintaining accurate employee records, supporting payroll administration, coordinating recruitment activities, and ensuring timely preparation and processing of HR documentation.

This position requires strong proficiency in Microsoft Excel, excellent data entry skills, and the ability to work effectively with Dayforce Powerpay.

The Human Resources Assistant must demonstrate professionalism, confidentiality, accountability, and respect for Wuskwi Sipihk First Nation's organizational values, policies, leadership, and reporting structure.

Key Duties and Responsibilities

1. HR Documentation and Records Management

- Prepare, organize, maintain, and update employee personnel files and HR records, both electronically and in physical files.
- Draft and issue routine HR correspondence, including employment confirmation letters, offer letters, contract renewals, payroll-related notices, and other employment documentation, subject to HR approval.
- Ensure all employee documentation is accurate, complete, properly authorized, and filed in a timely manner.
- Maintain organized tracking systems for employment contracts, probationary periods, employee information changes, and outstanding HR documentation.
- Follow up with employees and managers to obtain missing forms, signatures, approvals, and required information.
- Handle confidential employee and organizational information with discretion and in accordance with applicable policies.

2. Payroll Administration and Data Entry

- Assist with payroll preparation, data entry, verification, and follow-up using Dayforce Powerpay.
- Collect, review, and organize employee timesheets, attendance records, leave requests, and payroll adjustment forms.
- Enter and verify payroll information, including regular hours, overtime, vacation, sick leave, statutory holidays, and other approved pay elements.
- Review payroll previews and reports to identify discrepancies, missing information, or unusual entries before payroll is finalized.
- Follow up with department managers to clarify payroll information and obtain necessary corrections or approvals.
- Maintain accurate payroll tracking spreadsheets using Microsoft Excel, including reconciliations, calculations, and employee pay adjustments.
- Assist with maintaining payroll records and supporting documentation for internal review and reporting.
- Escalate payroll discrepancies and unresolved issues to the HR Manager.

3.



Recruitment and Onboarding Support

- Support the recruitment process by preparing and posting job advertisements, organizing applications, and maintaining recruitment records.
- Coordinate interview schedules, communicate with candidates, and prepare interview materials.
- Assist with reference checks and other pre-employment requirements as directed.
- Prepare employment offer letters, onboarding packages, and required new-hire documentation.
- Coordinate with relevant departments to ensure new employees are properly documented and entered into payroll systems.
- Track recruitment progress and maintain organized candidate records.

4. HR Administrative Support and Follow-Up

- Provide daily administrative assistance to the HR Manager.
- Maintain spreadsheets, trackers, checklists, and reporting tools to monitor HR activities and deadlines.
- Follow up proactively on outstanding tasks, employee requests, documentation, and management approvals.
- Assist with tracking employee attendance, leaves of absence, contract expiry dates, and other employment-related matters.
- Support HR meetings, internal communications, training coordination, and departmental projects.
- Ensure HR administrative processes remain organized, consistent, and completed within established timelines.

5. Organizational Values and Professional Conduct

- Demonstrate respect for the values, culture, traditions, and governance of Wuskwi Sipihk First Nation.
- Respect established organizational structures, reporting relationships, management authority, and approval processes.
- Maintain a professional, respectful, and service-oriented approach when interacting with employees, managers, leadership, and community members.
- Exercise sound judgment, discretion, and strict confidentiality in all HR and payroll matters.
- Follow organizational policies and procedures and seek appropriate authorization before processing sensitive employment or payroll changes.

Qualifications and Experience

Required Qualifications

- Previous experience in an administrative, payroll support, human resources, or related office position.
- Strong proficiency in Microsoft Excel, including spreadsheets, formulas, data organization, and reviewing information for accuracy.




- Strong computer literacy and the ability to learn and work efficiently with payroll and HR systems.
- Excellent data entry skills with a high level of accuracy and attention to detail.
- Exceptional organizational skills, including the ability to manage multiple tasks, maintain records, and meet deadlines.
- Ability to prepare professional correspondence and employment documentation.
- Demonstrated ability to handle confidential information appropriately.
- Ability to work independently, follow instructions, and proactively follow up on outstanding matters.

Preferred Qualifications

- Experience using Dayforce Powerpay or a comparable payroll system.
- Previous experience supporting payroll processing, reviewing timesheets, or maintaining employee payroll information.
- Experience in recruitment coordination, onboarding, and personnel file management.
- Familiarity with employment standards, HR policies, and administrative procedures.
- Previous experience working with a First Nation government, Indigenous organization, or community-based organization.

Key Competencies

- Exceptional Organization: Maintains structured records, follows up consistently, and ensures administrative tasks are completed on time.
- Accuracy and Attention to Detail: Carefully reviews payroll data, employee information, and documentation to minimize errors.
- Technical Proficiency: Confidently uses Microsoft Excel and payroll software to manage data and prepare reports.
- Accountability: Takes ownership of assigned tasks and follows them through to completion.
- Confidentiality: Protects sensitive employee and organizational information.
- Professional Communication: Communicates clearly, respectfully, and effectively with employees and management.
- Respect for Organizational Structure: Understands and follows established reporting relationships, policies, approval processes, and the Nation's values.

Reporting Relationship

The Human Resources Assistant reports directly to the Human Resources Manager and works collaboratively with department managers and designated administrative and payroll personnel.

Position Expectations

The ideal candidate is an exceptionally organized, reliable, and detail-oriented individual who takes pride in maintaining accurate records, identifying discrepancies, and ensuring that administrative tasks are completed correctly and on time.

A strong emphasis will be placed on Microsoft Excel proficiency, payroll data accuracy, documentation management, and proactive follow-up.

Pay: $25.00-$35.00 per hour

Expected hours: 35.0 per week

Advantages:

- Casual dress
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Human Resources Assistant (Winnipeg)
🏢 Wuskwi Sipihk First Nation
📍 Winnipeg