Accelerate your success at Colliers.

Why Colliers

As one of Canadas leading commercial real estate services firms we are driven by our mission to accelerate success for our people clients and communities.

A career at Colliers gives you the opportunity to make an impact advance your career and collaborate with top-tier talent. Dont just take our word for it weve been recognized as a top employer on a number of prestigious lists including Best Workplaces in Canada Best Workplaces with Most Trusted Executive Teams among others.

***Please note this is initially a Contract role (6-months)***

***This is a hybrid working arrangement out of Oakville ON.***

About you

The Senior Lease Administrator Client Lead is responsible for managing Lease Administration functions and implementations client and vendor relationships and centralizing establishing and producing schedules reports communication plans and process flow for the Lease Administration team. The focus within this role will be midsized to large accounts of high complexity and/or under a global account management structure.

In this role you will

- Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters.
- Understand client business objectives real estate portfolio strategy and service expectations.
- Maintain thorough understanding of client agreements for assigned accounts including boundaries of scope of work fee structure billing frequency and payee information. Ensure this information has been correctly entered and maintained as a client contract in WorkTrac.
- Conduct regular meetings and reviews with clients to present portfolio updates key metrics and performance reports.
- Develop and maintain strong client governance programs such as reporting cadence communication methods business reviews etc.
- Track maintain and communicate all expirations option exercise dates and other critical information.
- Drive toward achieving a net promoter score representative of strong service delivery and client relationships.
- Proactively identify account related risks and formulate appropriate mitigation strategies; project manage through solution.
- Oversee and ensure global team is delivering services per the client specific process and contract.
- Participate in presentations to new or existing clients for recent business pitches.
- Establish weekly calls and ongoing internal communications cadence with global lease admin account team members to review work discuss outstanding issues and determine appropriate actions.
- Prepare and lead with impactful communication and professional presence.
- General understanding of AI technology and openness to adapting to the evolution of technology.




- Oversee the abstraction or input of rental obligations related to leases and all other important lease information as stipulated by client abstraction standards for assigned accounts.
- Provide final QC for abstraction process as may be required for assigned accounts.
- Demonstrate working knowledge of Colliers360 dashboards WorkTrac etc.
- Confirm and approve monthly client billing. Responsible for ensuring that all pass-through expenses are billed in accordance with contract and internal process.
- Review recovery clauses set up recovery pools calculate actual recovery expenses for each tenant and review caps base years and non-standard exclusions.
- Prepare monthly rental payment schedules.
- Track A/R for assigned clients and escalate to appropriate parties.
- Reconcile accounts with outstanding balances and work with Landlords and clients to resolve any disputes.
- Assist with monitoring reviewing and approving all Rent CAM Operating Expense Tax and Insurance payments to Landlords including reviewing leases to insure accuracy of all charges.
- Review and validate Consumer Price Index adjustments as provided in legal documents.
- Maintain file systems including the data integrity of information contained in the database application used for tracking all Tenant and Lease related data.

What you bring:

- 5 years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields having worked in either (or both) the Landlord or Tenant sector.
- Associate or bachelors degree in business accounting real estate or similar field preferred.
- Working experience with commercial real estate database applications such as Visual Lease APEX ProLease CoStar WorkTrac Lucernex Planon Manhattan or other portfolio management database systems.
- Expertise and documented success working on multi-line global accounts with 1000 leases and global account management structure.
- Intermediate proficiency level with Microsoft Office tools (Word PowerPoint Excel OneNote etc.).
- Thorough knowledge of FASB / IFRS accounting rules and general accounting principles preferred.
- Must be effective and have successful track record of working independently preferably remotely and possess strong time management skills.

Pursuant to the laws regarding job postings where the position is Colliers disclosing the following information:

Approximate Compensation Range for Role:



$69710 to $69710

Area/Location Specific: Toronto ON

Our Compensation ranges are determined by role level and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all CAN locations. Within the range individual pay is determined by work location and additional factors including job-related skills experience and relevant education or training.

This posting is for an existing vacancy within our organization.

Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Applications will be accepted on an ongoing basis

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What we offer:

Creative projects: Work on cutting-edge initiatives that shape our communities drive our growth and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives collaboration is key and our people are empowered to be their authentic selves and do their best work.

Diversity Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs) where you can connect learn and contribute to a diverse and supportive community. Learn more: network: Join a global team of 28000 professionals across 70 countries where youll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants disability-related needs up to the point of undue hardship throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process please contact the recruitment team by email at .

Required Experience:

Senior IC

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