Employment Type: Full-Time, PermanentWork Hours: 35 hours per week (Monday-Friday 9am to 5pm; one evening per month for Asset Management Committee; Participates in the after-hours on-call rotation for the Property Services Department)Salary: $61,479 annually (L7), plus comprehensive benefitsLocation: Toronto, OntarioInternal Application Deadline: Monday, July 13, 2026External Application Deadline: Wednesday, July 15, 2026KEY RESPONSIBILITIESActs as the key contact and liaison between Property Services and internal departments to identify issues, build processes, and provide communications in a timely and professional mannerActs as key Property Service contact for tenants & residents by monitoring and answering phone & emails, directing requests to the relevant Manager, and following up where requiredMaintains key administrative documents for the Property Services Managers such as elevator, boiler & pressure vessel licenses, fire & life safety, and electrical safety certificatesActs as key Property Services project lead for the ongoing implementation, monitoring, administration, training & support of the CMMSAssists the Property Services Managers with the project coordination of small capital and operational projects at all propertiesAssists the Property Services Manager by acting as point of contact for vendors to describe project scopes of work and obtain quotes, provide purchase orders, and communicate timelinesCreates and maintains Property Services staff schedules for all buildings and assists Managers with booking, coordinating and communicating relief staff schedulesCoordinates office equipment maintenance, repairs, inventory and purchasing for Property Services with approval from the DirectorActs as backup to the Business Administrator for the inputting,



processing and maintaining of Property Services vendor invoices in the Finance Management SystemSchedules regular visits to all sites to provide support to Property Services Managers during unit inspections, site inspections, meetings with contractors, project management onsite coordination and inter‑department meetingsParticipates in the after‑hours on‑call rotation for the Property Services Department to provide phone support on evenings and weekends according to the scheduleQUALIFICATIONSIn-depth knowledge in Facilities Administration, Property Management Administration, Business Administration or Project Administration normally acquired through completion of a specialized program and/or university degree. (Cases for Equivalency will be considered)Experience completing small scale construction or operational projectsCertificate in facility, property or project management is an assetExperience in a non‑profit or social housing workplace is an assetKnowledge of property or facilities management principles including a working understanding of preventative maintenance and asset planning5 to 7 years directly related work experienceAdvanced computer competence in word processing, Excel spreadsheets and accounting software (GP Dynamics)Comprehensive understanding and experience working with Computerized Maintenance Management Software (CMMS) systems (MaintainX)Ability to adapt to and learn emerging technologiesExcellent organizational, administrative and written and oral communication skillsMust be able to work in a multi‑task, deadline‑oriented environmentAbility to interact with a range of people within a multicultural, crisis environmentExcellent customer service and interpersonal skills with demonstrated tact and diplomacyEffective time management skills to prioritize workload and complete work in a timely mannerA vulnerable sector police reference check is required by the successful candidate prior to hiringYWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining UnitInternal applicants: This position is not secondable#J-18808-Ljbffr

📌 Facilities Coordinator - $61,479 A Year (Winnipeg)
🏢 YWCA Toronto
📍 Winnipeg