Job Description We’re looking for a savvy and customer-oriented administrator who can support the team and reflect the heart of our mission.

This role is a great fit for someone who is collaborative, organized, and confident navigating digital office tools.

You will be part of a supportive, agile team that values fresh thinking and strong execution.

Provide primary reception coverage, including answering phones, greeting visitors, processing donations, and responding to donor, staff, and hospital inquiries Support two Vice Presidents with calendar management, scheduling, meeting coordination, expenses, and administrative support Order and maintain IT, office, and stationery supplies, Foundation materials, and promotional items Open and distribute mail, maintain cash logs, and support donation processing procedures Coordinate lottery activity & reporting, gift-in-kind donations, including alcohol, and office holiday/closure communications Assist with meeting and event logistics, including room set-up, catering, agendas, minutes, and follow-up tracking Prepare and format presentations, reports, correspondence, and other confidential documentation Maintain accurate electronic and paper filing systems in compliance with organizational standards Provide general administrative support to Foundation staff, including photocopying, tracking logs, and responding to inquiries Assist with Raiser's Edge database maintenance and gift entry during high-volume periods Support moves management tracking, staff sign-up lists, special projects,



and organizational initiatives Other duties as assigned Qualifications Minimum of 2 years of experience in an administrative support role, with a strong preference for candidates with experience in a healthcare or corporate environment Proficiency in Microsoft Office Suite (Word, Excel, Power

Point) and familiarity with meeting management and project tracking tools Superior verbal and written communication skills, with the ability to interact effectively with senior executives, staff, and external stakeholders Strong organizational and time management skills, with the capacity to handle multiple projects and meet tight deadlines in a fast-paced environment High degree of discretion and professionalism, particularly in handling confidential and sensitive information Why join our team? An open, inspiring, collaborative, and family friendly workplace culture that actively invests in its talent (and we mean it!).

Competitive compensation, three weeks of vacation to start, and the opportunity for performance-based increases. A pension plan (HOOPP).

Benefits and perks that include comprehensive health benefits, cellphone and laptop.

As professional development is considered a key performance indicator, funding is available to pursue professional development and certifications.

Additional Information Hours: Monday to Friday, hour day shifts; (Hours are subject to change based on operational needs) Salary: $ to $ per hour Date Posted: November 5, 2026 Internal application deadline: November 12, 2026 REF4377Q

📌 Administrative Assistant (Oakville)
🏢 Halton Healthcare
📍 Oakville