SUMMARY
Our client is seeking a detail-oriented Operations & Administration Coordinator to support daily site activities within a fast-paced work environment in the Sarnia, ON general region. This position plays a key role in coordinating shipment records, supporting workforce administration, maintaining operational documentation, processing transactions, and ensuring smooth communication between internal teams, suppliers, and customers. The ideal candidate is highly organized, responsive, comfortable working with multiple systems, and capable of managing competing priorities while maintaining accuracy and professionalism.

QUALIFICATIONS

2+ years of experience in an administrative, logistics, operations support, or office coordination role

Experience with data entry, order processing, shipping documentation, invoicing, or administrative support

Strong computer skills and ability to learn and navigate company systems and software platforms

Comfortable reviewing, maintaining, and updating operational records and documentation

Effective verbal and written communication skills

Ability to manage multiple tasks simultaneously while maintaining attention to detail

Strong organizational and time-management abilities

Demonstrated initiative, responsiveness, and problem-solving capability

Previous exposure to ERP systems is considered an asset

RESPONSIBILITIES

Coordinate appointment scheduling and tracking for inbound and outbound shipments

Verify transportation and receiving information through company systems and operational platforms

Maintain operational records and ensure information is updated accurately and consistently

Prepare and generate shipping documentation and supporting paperwork

Track temporary workforce attendance and maintain accurate hour records

Support payroll and invoicing administration through organized recordkeeping





Create and process site-related purchasing requests and procurement documentation

Monitor purchase orders and material receipts within company ERP systems

Manage departmental email correspondence and respond to inquiries in a timely manner

Provide regular administrative support to site leadership and operational teams

Maintain electronic and physical filing systems for employee, supplier, and operational records

Handle incoming calls and direct inquiries appropriately

Coordinate office supply purchasing and inventory replenishment activities

Maintain organized workspaces and common-use areas

Process, review, and distribute vendor invoices as required

Assist with collection and equipment return tracking activities

Enter requests into company systems and provide status updates to stakeholders

Support quality initiatives through adherence to established procedures and documentation practices

Assist with issue reporting, investigation support, and process improvement activities

Follow all company health, safety, and workplace compliance requirements

Participate in safety training and ongoing workplace safety initiatives

Must be legally eligible to work, and reside in Canada

APPLICATION
If you are an organized administrative professional who enjoys supporting operational activities within a busy commercial / industrial environment, we would like to hear from you. Please submit your resume outlining your relevant experience and qualifications. Only qualified candidates will be contacted. Thank you.

Vacancy Status: This posting is for an existing vacancy .

At Adecco our purpose is easy: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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📌 Operations & Administration Coordinator (Ontario)
🏢 Adecco
📍 Ontario