Support HOOPP’s Chief of Staff and Corporate Secretary through advanced scheduling, governance coordination, and workflow management in a full time office role.
As Executive Assistant, you will provide high-level administrative support within HOOPP’s Office of the CEO. Manage executive calendars, confidential communications, meeting preparation, and competing priorities with professionalism and judgment. Collaborate with Board Operations and Governance and the CEO’s Executive Assistant to coordinate deliverables.
Key Responsibilities: Manage calendars, travel, correspondence, deadlines, and executive commitments
Coordinate Board, committee, executive, and divisional meetings
Prepare agendas, briefing materials, minutes, and supporting documentation
Track actions, follow-ups, expenses, invoices, and approvals




Use Microsoft Planner, Teams, SharePoint, and AI tools
Requirements: At least seven years of executive administrative experience
Direct support experience with C-suite or similarly senior executives
Experience supporting governance meetings, agendas, minutes, decisions, and actions
Advanced Microsoft 365 proficiency, including Outlook and SharePoint
Sound judgment, discretion, communication, and prioritization skills
Bring executive administration, governance support, Microsoft 365, and confidential workflow expertise to HOOPP’s Office of the CEO.

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📌 Executive Assistant Corporate Governance (Ontario)
🏢 Healthcare of Ontario Pension Plan Trust Fund
📍 Ontario