Overview

Languages

English

Education
College/CEGEP
or equivalent experience
Information technology
Executive assistant/executive secretary

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting
Education
Library

Responsibilities

Tasks
Arrange and co-ordinate seminars, conferences, etc.
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Advise senior management
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service




Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Information technology
SharePoint
MS Office
Google Drive
Electronic mail
Telephone system
MS Active Directory

Additional information

Security and safety
Criminal record check
Child Abuse Registry check

Work conditions and physical capabilities
Ability to work independently
Quick-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Work with minimal supervision

Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Judgement
Organized
Client focus
Time management
Due diligence

Benefits

Health benefits
Dental plan
Health care plan
Vision care perks

Financial advantages
As per collective agreement

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