Coordinate senior leader calendars, complex travel, and department administration for HOOPP’s Real Estate team. Apply strong organization and communication skills across daily priorities.
This Administrative Assistant role provides shared support to Real Estate and backup support for its Executive Assistant. You will liaise with internal and external parties, prepare accurate presentations and expense claims, and maintain reliable information-sharing systems. The position also supports funding entries, renewals, subscriptions, events, and departmental expenses.
Key Responsibilities: Schedule meetings for three Senior Leader Team members
Arrange complex travel according to HOOPP’s travel policy
Prepare accurate PowerPoint presentations and meeting materials




Process expense claims and departmental expenses
Coordinate partners, events, mail, couriers, and administrative updates
Requirements: College education completion or equivalent
Previous administrative or team-support experience preferred
Excellent written and oral communication abilities
Ability to prioritize multiple requests in quick-paced environments
Adaptability, teamwork, discretion, and sound judgment
Use dependable coordination, polished materials, and careful expense administration to support HOOPP Real Estate leaders and partners.

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📌 Executive Support Coordinator Real Estate (Ontario)
🏢 HOOPP
📍 Ontario