Position Summary:
Covenant Living welcomes all who share a calling to serve those most in need.

We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making.

Reporting to the Site Manager, the Administrative Assistant is responsible for providing comprehensive administrative, reception, scheduling, payroll, financial, human resources, and customer service support. The role serves as a key point of contact for residents, families, visitors, staff, contractors, and external stakeholders while ensuring the efficient operation of the site and maintaining the highest level of professionalism and confidentiality.

This position will:

Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively

Collaborate effectively as a professional team player, supporting the achievement of Covenant’s Mission, Vision, and Values

Key Responsibilities

Provide administrative and clerical support to the Site Manager and leadership team

Serve as the primary reception contact, welcoming residents, families, visitors, and responding to inquiries

Maintain resident, employee, and organizational records, files, and confidential documentation

Coordinate meetings, prepare agendas, record minutes, and distribute communications

Manage staff scheduling and support bi-weekly payroll processing through the HRIS system





Support accounts payable and accounts receivable functions, including billing, deposits, petty cash, and invoice processing

Assist with recruitment, onboarding, employee documentation, and other human resources activities

Support resident move-ins, move-outs, lease administration, and resident service requests

Assist with health and safety initiatives, incident reporting, and regulatory compliance

Perform other duties as assigned

Qualifications
Education & Experience

Diploma in Business Administration, Office Administration, or an equivalent combination of education and experience

Three (3) to five (5) years of administrative or office management experience, preferably within a retirement living, seniors housing, hospitality, healthcare, or continuing care environment

Intermediate to advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams

Experience with payroll, scheduling, and HRIS systems is considered an asset

Experience with PointClickCare or similar resident information systems is considered an asset

Knowledge, Skills & Abilities

Strong customer service orientation and commitment to resident satisfaction

Exceptional organizational, time-management, and multitasking abilities

Ability to work independently and exercise sound judgment while maintaining confidentiality

Solid interpersonal, communication, and relationship-building skills

Ability to manage competing priorities in a fast-paced environment

Demonstrated problem-solving and conflict-resolution skills

Adaptability and willingness to learn new programs, processes, and technologies

Ability to maintain professional relationships with residents, families, staff, contractors, and community partners

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📌 Administrative Assistant (Alberta)
🏢 Covenant Care
📍 Alberta