Restaurant & Maintenance Project Coordinator
Full-Time

Job Description
Position : Restaurant & Maintenance Project Coordinator

Department: Toptable Head Office

Reports to: VP, Construction & Design

WHO WE ARE:

For over four decades, Toptable Group has defined elegant yet approachable dining through the passion and commitment of its award-winning chefs, renowned restaurant and wine directors, and dedicated staff members. Toptable is a rapidly growing hospitality company with a current portfolio of 14 restaurants operating both locally and in the US.

POSTION SUMMARY:

Reporting to VP, Construction & Design the Restaurant & Maintenance Project Coordinator oversees and coordinates maintenance and repair projects across a portfolio of up to 14 restaurant locations. This role ensures details on all facilities, kitchen equipment, and building systems are operating efficiently, safely, and in compliance with health regulations, while minimizing disruption to daily operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Other duties may be assigned as required)

Plan, schedule, and track maintenance projects across multiple restaurant locations

Manage regular maintenance as well as emergency repairs and prioritize urgent issues to minimize downtime

Liaise with external vendors, service providers, and contractors

Obtain quotes, schedule service calls, and ensure work is completed to standard

Monitor vendor performance, costs, and service-level agreements

Act as the main point of contact for Restaurant Directors & Executive Chefs regarding maintenance issues





Standardize maintenance practices across all locations

Identify cost-saving opportunities and prevent overspending

Ensure all locations meet health, safety, and food service regulations

Support inspections and audits (health, fire, equipment safety)

Maintain proper documentation and service records

Prepare regular reports on maintenance status, recurring issues, and KPIs

Analyze trends to improve reliability and reduce equipment failures

Travel between locations (as needed) to assess site conditions and project progress

REQUIRED EXPERIENCE AND QUALIFICATIONS:

2–5+ years in facilities, project management and/or maintenance coordination, with preference given to those with experience coordinating maintenance in restaurants, hospitality, or retail

Diploma/degree in facilities management, engineering, or related field is an asset

Robust organizational skills with the ability to manage multiple sites simultaneously

Demonstrated experience working collaboratively with and managing external vendors

Working knowledge of commercial kitchen equipment and building systems

Ability to prioritize urgent issues in a fast-paced environment

Strong communication skills (working with restaurant managers, vendors, and leadership)

Proficiency in MS Office and maintenance tracking systems

Knowledge of food safety regulations (e.g., local health authority requirements) is an asset

Basic understanding of budgeting and cost control

Project management certification is an asset

Possess and maintain a valid BC Drivers License

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