Our client, an established organization based in Ottawa, ON, is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator, International Standards Development for a 6-month contract opportunity. This role is ideal for someone with strong administrative and coordination experience who combines excellent organizational skills with initiative, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will play an significant role in supporting the organization’s International Standards Development team, coordinating committee activities, managing documentation, maintaining records, and ensuring the smooth day-to-day operation of administrative processes. They will be comfortable working independently, taking ownership of tasks, coordinating with multiple stakeholders, and ensuring deadlines and priorities are managed effectively.

Compensation & Contract Details

$20 to $26/hour

6-month full-time contract

Hybrid work model – 1 day per week in office

Location: Ottawa, ON

Immediate Start

Key Responsibilities

Provide day-to-day administrative and coordination support to the team

Coordinate meetings, conference calls, scheduling, and related logistics

Prepare, proofread, edit, and distribute correspondence, reports, meeting materials, and other documentation

Maintain accurate records, databases, spreadsheets, and committee information

Track committee activities, membership changes, assignments, travel arrangements, and related documentation

Coordinate travel arrangements, prepare travel documentation, and review and process expense claims

Distribute committee documents, communications, and voting materials to relevant stakeholders

Support funding applications, invoice processing, and other administrative processes

Prepare reports and updates for senior management

Maintain electronic filing systems, user accounts, and committee records





Respond to inquiries from committee members and internal stakeholders in a professional and timely manner

Identify opportunities to improve administrative processes and contribute to overall operational efficiency

Provide general administrative support to the team as required

Qualifications & Experience

Post-secondary education in Business Administration, Public Administration, or a related discipline; equivalent education and experience will be considered

Previous experience in an administrative, coordination, or office support role

Experience coordinating meetings, managing schedules, preparing correspondence, and maintaining records

Experience with data entry, tracking information, preparing spreadsheets, and generating reports

Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook

Excellent written and verbal communication skills

Strong organizational skills and attention to detail, with the ability to manage competing priorities

Proactive approach with the ability to take initiative, work independently, and follow tasks through to completion

Professional communication and interpersonal skills, with the ability to work effectively with multiple stakeholders

Ability to work in a fast-paced environment and adapt to changing priorities

Bilingualism (English/French) preferred.

Reliability-level security clearance required.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

Our recruitment services are always free for job seekers.

Accommodation is available upon request throughout all stages of the recruitment process.

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📌 Administrative Coordinator, International Standards Development (Quebec City)
🏢 Aplin
📍 Quebec City