Executive Assistant to the CEO

About the role
We’re looking for an Executive Assistant to work directly with our CEO. You’ll manage the CEO’s time, communications and priorities so they can focus on running the business. This role suits someone who is organized, discreet, thinks ahead and is comfortable handling confidential information.

Responsibilities

- Manage the CEO’s calendar in Google Calendar, schedule meetings and resolve conflicts
- Monitor and triage the CEO’s inbox in Gmail, draft replies and follow up on action items
- Prepare agendas, briefing notes and documents for meetings, and track follow-ups afterward
- Coordinate travel, including flights, hotels and detailed itineraries
- Organize and maintain files in Google Drive, and draft documents, presentations and reports in Google Docs, Sheets and Slides
- Process expense reports and help with bookkeeping in QuickBooks
- Act as a point of contact between the CEO,



internal teams, clients and partners
- Handle confidential information with discretion
- Support special projects and events as needed

Requirements

- 3+ years of experience as an executive or administrative assistant, ideally supporting a senior leader
- Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
- Experience with QuickBooks
- Excellent organizational and time-management skills; able to juggle shifting priorities
- Explicit, professional written and verbal communication in English and French
- Strong judgment, discretion and a proactive approach

Nice to have

- Experience in the transportation and logistics industry

Pay: From $45,400.00 per year

Work Location: In person

📌 Executive Assistant (Dorval)
🏢 Vantage Logistics Services
📍 Dorval