Accounts Clerk:

The Accounts Clerk is a detail-oriented professional responsible for supporting the firm's day-to-day accounting and financial operations, including accounts receivable, accounts payable, trust accounting, billing, and financial record maintenance.

Working closely with the Office Manager/Bookkeeper, the Accounts Clerk plays an important role in ensuring the accurate and timely processing of financial transactions, maintaining compliance with applicable Law Society of Ontario accounting requirements, and supporting the financial administration of personal injury files.

This position requires a high level of accuracy, confidentiality, organization, and professionalism, along with the ability to communicate effectively with lawyers, law clerks, office staff, clients, financial institutions, and vendors.

The successful candidate will have a solid understanding of fundamental accounting principles, experience with accounting software (QuickBooks), and familiarity with Canadian financial procedures, including GST/HST requirements. Previous experience in a law firm, particularly a personal injury practice, would be considered a strong asset.

Typically, 1–3 years of experience in an accounting or bookkeeping support role, or relevant post-secondary education, is preferred.

Key Responsibilities:

Trust & General Accounting

- Monitor, reconcile, and record daily transactions for general and client trust bank accounts. Prepare and process daily bank deposits. Process incoming and outgoing wire transfers, bank drafts, certified cheques, and other banking transactions. Maintain accurate client trust ledgers and ensure all trust transactions are properly recorded and supported by documentation. Assist with monthly trust bank reconciliations and individual client trust balance reconciliations. Monitor trust balances and bring discrepancies or unusual transactions to the attention of the Office Manager. Ensure compliance with applicable Law Society of Ontario By-Laws and financial record-keeping requirements. Maintain confidentiality and safeguard all client financial information.

Billing & Accounts Receivable (AR)

- Generate, review, and process pre-bills, client invoices, and statements. Assist with the preparation and processing of legal accounts, including fees, disbursements, applicable taxes, and adjustments. Process billing adjustments, write-offs, and account corrections as authorized. Post and allocate incoming client payments, including cheques,



credit card payments, e-transfers, and other electronic payments. Monitor accounts receivable and follow up on outstanding accounts as directed. Reconcile client accounts and investigate payment discrepancies. Respond to billing inquiries from lawyers, staff, and clients in a professional and timely manner.

Accounts Payable (AP)

- Receive, review, code, and verify vendor invoices and employee expense reports. Ensure invoices are properly authorized and allocated to the appropriate general ledger accounts and client files. Process payments to vendors, service providers, and other creditors within established payment terms. Process firm operating expenses, including rent, utilities, office supplies, and professional services. Process client-related disbursements, including court filing fees, medical records, expert witness fees, investigation expenses, and other litigation-related costs. Maintain accurate records of client-charged disbursements and ensure expenses are allocated to the appropriate files. Reconcile vendor accounts and corporate credit card statements. Assist with the preparation of quarterly transaction levy reporting and applicable Law Society and LawPRO filings, as assigned.

Personal Injury File Accounting Support

- Assist with the financial administration of personal injury files, including tracking disbursements and outstanding expenses. Monitor payments received in connection with settlements and ensure proper recording and allocation. Assist with the preparation of settlement-related accounting documentation and client disbursement statements. Reconcile settlement funds received into trust and assist with the preparation of settlement payout calculations. Track outstanding medical, expert, investigation, and litigation-related invoices that are paid on settlement. Ensure client-related expenses are accurately recorded and properly reflected in the financial records. Work with lawyers and legal assistants to resolve accounting discrepancies relating to client files.

Month-End & Administrative Support





- Assist the Office Manager with month-end and year-end accounting procedures. Maintain organized and accurate electronic and paper accounting records. Assist with general ledger reconciliations and financial reporting. Maintain vendor records and ensure supporting documentation is properly filed. Assist with internal and external audits and provide requested financial documentation. Identify discrepancies, investigate errors, and bring unresolved issues to management's attention. Perform other accounting and administrative duties as required.

Qualifications & Skills

- 1–3 years of experience in bookkeeping, accounts payable, accounts receivable, or a similar accounting position. Post-secondary education in Accounting, Bookkeeping, Business Administration, or a related field is preferred. Experience with QuickBooks or comparable accounting software. Previous experience working in a law firm is considered an asset; personal injury law firm experience is particularly beneficial. Knowledge of trust accounting and Law Society of Ontario financial requirements is an asset. Familiarity with Canadian accounting practices, GST/HST, and financial reporting requirements. Strong organizational skills and exceptional attention to detail. Excellent numerical, analytical, and problem-solving abilities. Proficiency in Microsoft Office, particularly Excel and Outlook. Ability to manage competing priorities, meet deadlines, and work independently. Strong written and verbal communication skills. Demonstrated commitment to confidentiality, accuracy, and professional client service.

Personal Attributes

The successful candidate will be dependable, organized, proactive, and comfortable working in a fast-paced legal environment. They will demonstrate sound judgment, take ownership of assigned responsibilities, and maintain a high standard of accuracy and professionalism when handling confidential financial and client information.

Reporting Relationship:The Accounts Clerk reports directly to the Office Manager and works collaboratively with lawyers, law clerks, legal assistants, and other administrative personnel.

Position: Full-TimeDepartment: Accounting / AdministrationLocation: Law Firm Office

Pay: $45,000.00-$55,000.00 per year

Benefits:

- Casual dress
- Dental care
- In office parking
- Paid time off

Experience:

- Bookkeeping: 1 year (required)

Location:

- Ottawa, ON K1Z 7T1 (required)

Work Location: In person

📌 Accounts Clerk (Ottawa)
🏢 Badre Law Professional
📍 Ottawa