Key Responsibilities

1. Contract Execution

- Administer and monitor procurement contracts and purchase orders.
- Ensure suppliers comply with contractual terms, delivery schedules, and technical requirements.
- Track key contract milestones such as PO issuance, manufacturing progress, inspection, and shipment.
- Support contract amendments, change orders, and claims when necessary.

2. Expediting and Schedule Control

- Monitor supplier production schedules and delivery timelines.
- Proactively follow up with suppliers to ensure on-time delivery of equipment and materials.
- Identify potential delays and escalate risks to project and procurement management.
- Maintain accurate expediting reports and status updates.

3. Supplier Coordination

- Serve as the primary point of contact between the company and suppliers.
- Coordinate technical, commercial, and quality-related issues with vendors.
- Ensure timely submission of vendor documentation (drawings, data sheets, manufacturing records, etc.).

4. Logistics and Delivery Coordination

- Coordinate with logistics teams for shipment and delivery arrangements.
- Track shipping status and ensure materials arrive at project sites according to schedule.
- Support customs clearance and shipping documentation when required.

5.



Reporting and Documentation

- Maintain procurement tracking systems and supplier records.
- Prepare procurement and expediting status reports for project teams.
- Ensure proper documentation and record management for contracts and procurement activities.

Qualifications

- Bachelor’s degree in Engineering, Supply Chain Management, Business Administration, or a related field.
- 3–8 years of experience in procurement, contract administration, or supply chain within the oil & gas, energy, or EPC industry.
- Experience with equipment procurement and supplier management is preferred.
- Knowledge of procurement and contract management processes.
- Familiarity with supplier performance monitoring and delivery tracking.
- Experience with ERP systems such as SAP or other procurement platforms.
- Ability to review technical and commercial documentation.
- Strong communication and coordination skills.
- Excellent organizational and time management abilities.
- Ability to manage multiple suppliers and project priorities.
- Strong problem-solving skills and attention to detail.
- Skilled English communication skills (written and verbal).

📌 Contract & Expediting Coordinator (Calgary)
🏢 COOEC
📍 Calgary