The Business Accounting Specialist provides leadership and accountability for the financial, transactional, administrative and business-control functions of the crop input retail operation. The position ensures customer transactions, inventory records, accounts receivable, accounts payable, product costing, pricing, financial reporting and administrative processes accurately reflect the physical activities of the business. This role is the primary financial and transactional control partner to the Operations Manager and Regional Operations & Commercial Manager. It extends beyond traditional bookkeeping or office administration by creating financial visibility, transactional discipline and reliable business information that supports commercial and operational decisions. Manage day-to-day financial operations including accounts receivable, accounts payable, customer payments, supplier payments, bank reconciliation, invoices, credits, expenses and month-end support. Purchase Order → Receipt → Inventory → Customer Order → Shipment/Delivery → Invoice → Payment → Reconciliation. Monitor and resolve open purchase orders, unprocessed receipts, open customer orders, delivered-but-unbilled orders, transfers, returns, credits, manual adjustments, pricing overrides and unit-of-measure exceptions. Own financial inventory integrity including ERP reconciliation, inventory valuation, costing, adjustments, transfers, negative inventory, aging and physical-to-book variance analysis. Manage customer account setup, credit administration, payment processing, statements, AR aging, collections, account reconciliation, credit holds, financing programs and prepayments. Manage supplier invoices, PO/receipt matching, freight invoices, vendor statements, credits, rebates, discounts and payment preparation.



Provide commercial analysis of sales, gross margin, product/customer margin, freight recovery, discounts, service revenue, supplier rebates, inventory carrying costs and write-downs. Develop concise weekly and monthly management reporting focused on performance, exceptions and decisions. Lead applicable administrative employees and ensure customer records, transaction processing, document management, payroll/timekeeping administration and record retention are accurate and efficient. Identify and eliminate duplicate processes, spreadsheet dependencies, data-quality issues and unnecessary manual work; Support transition to UFA systems, processes and operating standards while maintaining customer service and business continuity. Maintain clear separation between physical inventory custody and financial reconciliation. Review pricing, costing and unit-of-measure exceptions that can create margin leakage or inventory distortion. Track outstanding supplier credits, rebates and other recoveries through completion. Product-category and customer performance where appropriate. Inventory value, aging and reconciliation exceptions. Accounts receivable aging and significant credit exposure. Supplier credits and rebates outstanding. Working-capital and cash-flow indicators. Place transactions into exception status pending resolution when financial or inventory integrity is at risk.



Recommend customer credit controls and elevate material exposure to the Regional Operations & Commercial Manager. Recommend process, system and administrative changes that improve control, efficiency or management visibility. Key Performance Measures Invoice and customer-account accuracy. Accounts receivable aging and collection performance. Book-to-physical inventory reconciliation accuracy. Pricing, costing and unit-of-measure accuracy. Supplier credit and rebate recovery. Accounts payable processing accuracy. Budget and forecast quality. Administrative process efficiency and data integrity. Diploma or degree in Accounting, Finance, Business Administration, Agribusiness or a related discipline, or an equivalent combination of education and experience. Progressive experience in finance, accounting, operational finance, inventory accounting or business administration. Strong accounts receivable, accounts payable, reconciliation and financial-reporting capability. Strong Microsoft Excel skills and experience working with ERP/accounting systems. Agricultural retail, distribution, inventory-intensive or seasonal business experience is a significant asset. Connects financial transactions to the physical and commercial reality of the business. Maintains solid attention to detail while understanding broader business priorities. Communicates effectively and professionally with customers, employees, suppliers and leadership. Uses technology and data to improve business visibility and reduce administrative effort. Understands the importance of long-term customer relationships while maintaining sound financial controls. UFA is one of Canada's largest and most progressive agricultural co-operativ

📌 Business Accounting Specialist (Canada)
🏢 United Farmers of Alberta Co-operative
📍 Canada