Coordinate executive schedules, meetings, and sensitive information for Medavie’s Health and Dental Operations leadership in a permanent hybrid position.
As Administrative Assistant, you will provide confidential, high-quality support to the Vice President, Health and Dental Operations. Your responsibilities include coordinating internal and external meetings, preparing materials, managing follow-ups, and supporting selected events. Success requires independent work, changing-deadline management, and professional bilingual communication.
Key Responsibilities:
- Maintain complex calendars amid competing priorities and changes
- Prepare agendas, meeting materials, schedules, and correspondence
- Book internal and external participants, rooms, and virtual links
- Track meeting follow-ups and maintain organized administrative records
- Coordinate event logistics, invitations, materials, and stakeholder sessions
Requirements:
- At least two years in administrative support
- Five-plus years of relevant administration or communication experience
- Executive Assistant or senior-leader support experience considered an asset
- Ability to anticipate needs and manage multiple priorities independently
- Solid Microsoft Office, virtual platform, and bilingual communication skills
Apply your scheduling, meeting coordination, discretion, and bilingual communication skills to support senior leadership at Medavie.