Coordinate senior leader calendars, complex travel, and department administration for HOOPP’s Real Estate team. Apply strong organization and communication skills across daily priorities.

This Administrative Assistant role provides shared support to Real Estate and backup support for its Executive Assistant. You will liaise with internal and external parties, prepare accurate presentations and expense claims, and maintain reliable information-sharing systems. The position also supports funding entries, renewals, subscriptions, events, and departmental expenses.

Key Responsibilities:

- Schedule meetings for three Senior Leader Team members
- Arrange complex travel according to HOOPP’s travel policy
- Prepare accurate PowerPoint presentations and meeting materials




- Process expense claims and departmental expenses
- Coordinate partners, events, mail, couriers, and administrative updates

Requirements:

- College education completion or equivalent
- Previous administrative or team-support experience preferred
- Excellent written and oral communication abilities
- Ability to prioritize multiple requests in quick-paced environments
- Adaptability, teamwork, discretion, and sound judgment

Use dependable coordination, polished materials, and careful expense administration to support HOOPP Real Estate leaders and partners.

📌 Executive Support Coordinator Real Estate (Toronto)
🏢 HOOPP
📍 Toronto