Job Title: Administrative Secretary

Work location: Champlain College Saint-Lambert

Department: Financial Services

Reporting to: Coordinator, Financial Services

Position Status: Full-Time Replacement

Salary Scale: Between $25.86 to $29.83 per hour

Anticipated Start Date: As soon as possible

Expected Duration of Employment: Until the return of the incumbent

Work Schedule: Monday to Friday from 8:30 a.m. to 4:30 p.m. (35 hours per week)

Posting Period: 2026-11-02 to 2026-11-08 23:59

POSITION

Champlain College Saint-Lambert is seeking the services of an Administrative Secretary for a full-time replacement position in the Financial Services office.

FUNCTIONS

Reporting to the Coordinator of Financial Services, the incumbent will perform a variety of secretarial tasks, of which the primary clients are the faculty members.

MAIN RESPONSIBILITIES

- Perform administrative tasks including daily correspondence, and assist the Coordinator of the service.
- Type letters and proof read course outlines for faculty.
- Assist faculty with the transfer of course material to online tools (eg. Moodle).
- Transcribe student comments from Course Evaluations for presentation.
- Assist faculty by maintaining records of funds collected by and/or from students related to activities and fundraising.
- Participate in preparation of reports required by the service.
- Participate in the selling of parking passes.
- Establish procedures for recurring tasks.
- Prepare travel arrangements and process expense requisitions and career development requests.
- Maintain record of faculty professional development disbursements and prepare reports of same.
- Replace the staff at the Information Desk daily, during lunch, breaks and other absences.

REQUIREMENTS

Education

Must possess a diploma of vocational studies (D.E.P.)



in an appropriate specialty or a secondary school diploma (D.E.S.) or have a diploma or an attestation of studies that is recognized as equivalent by the competent authority.

Experience

Must possess at least four (4) years pertinent experience.

Competencies

- Must be able to communicate proficiently in both English and French, orally and written.
- Must be proficient with Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
- Must possess excellent interpersonal skills.

Required Tests

Candidates will be required to submit to language tests as well as Word and Excel

BENEFITS OF WORKING AT CHAMPLAIN COLLEGE

- Vacation and statutory holidays
- Medical insurance (after six months)
- Sick bank (after six months)
- Retirement plan (RREGOP) and group health insurance
- Short term and long term disability insurance
- Summer hours
- Access to the sports center and fitness classes
- Professional development and training
- Employee assistance program
- Onsite cafeteria services ($)
- Onsite specialized services such as Physiotherapist, Osteopath, Kinesiologist, Orthopedist, Certified Athletic Therapist, Sport Medicine doctors and sport nutritionist ($)
- Proximity to the Longueuil metro station and onsite parking ($)

COMMENTS

The selected incumbent will be required to work in English in order to better serve faculty, staff and students.

Champlain College Saint-Lambert, a constituent college of Champlain Regional College, hires on the basis of merit and is strongly committed to equity, diversity and inclusiveness within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

📌 Administrative Secretary (Canada)
🏢 Champlain Saint-Lambert
📍 Canada