Undergraduate Advisor and Coordinator### Undergraduate Advisor and CoordinatorApply: Stratford, Ontario, Canada: Full time: Posted Today: 2026-03539At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process.Job Requisition ID:2026-03539Time Type:Full timeEmployee Group:StaffJob Category:Academic AdvisingEmployment Type:PermanentDepartment:Faculty of Arts
- Stratford School of Interaction Design and Business
- Administration and RecruitmentHiring Range:$61,954.88
- $77,443.60Posting Information:This posting is for an existing vacancy.
The internal posting deadline for this position is *November 12, 2026,
* at 11:59PM.

Job Description
Primary PurposeThe Undergraduate Advisor and Coordinator plays a key role in supporting undergraduate students in the Faculty of Arts. The Advisor provides academic advising, supports student engagement initiatives, and ensures alignment with University policies and procedures. This position works closely with students, faculty, staff, and campus partners to foster academic success and enhance the undergraduate student experience.
Key AccountabilitiesAcademic Advising and Student Support:
• Provides comprehensive advising to undergraduate students on academic matters including course selection, degree requirements, preregistration, program transfers, academic standing, petitions, grievances and university regulations.




• Assists students in navigating personal and academic challenges by connecting them with appropriate campus resources (e.g., AccessAbility Services, Counselling Services, Student Success Office).
• Supports students on co-op pathways, exchange opportunities, and program progression planning.
• Maintains up-to-date knowledge of curriculum changes and university academic policies.
• Monitors the academic progress of students through the use of data extracts and provides outreach/academic counselling to students in academic trouble.
• Assists the Associate Director(s) with student academic progression, including assessing academic standing in borderline cases, and communicating with students.
• Co-ordinates student academic progression and advisement. This responsibility includes assessing students’ academic standing and completion of course requirements; communicating with the Associate Director(s) regarding problem cases; and generating appropriate comments for the Office of the Registrar.
• Retains signing authority for the approval of academic program changes, course changes, marks processing, Petitions for Exception to Academic Regulations, and Recommendations to Graduate.
• In consultation with the AUO, assists students with Letter of Permission requests including the assessment of course equivalency and overall approval of such requests.
• Provides assistance to students in the preparation of petitions.
Program Administration:
• Supports course planning and enrollment processes,



including block enrolments and waitlist management.
• Assists in the maintenance of accurate student records and documentation of advising activities in accordance with privacy standards.
• Collaborates with academic units to support the implementation of curriculum and policy changes.
• Requires extensive knowledge regarding enrolment trends, target audiences, degree requirements, school commitments and instructor needs to maximize enrollments.
• Supports the Program Manager Academic Administrative Supervisor in overall management of the undergraduate program by providing background information, research, advice, administrative support, and reporting anomalies.
• Regularly monitors enrollment levels and prepares statistical reports to support change decisions to course offerings for Program Manager Academic Administrative Supervisor and Associate Directors.
• Assists Academic Admnistrative Supervisor with, and Acts as a backup scheduling representative for the School, supporting course scheduling and timetable development, collection of teaching constraints, monitoring enrolment capacities and course reserves, identifying and helping resolve scheduling conflicts, and reviewing course offerings to support student access and program needs.
Communication and Collaboration
• Acts as a resource for faculty and staff on advising practices, policy interpretation, and student-related concerns.
• Prepares reports and summaries for Program Manager Academic Administrative Supervisor, Associate Directors and committees as required.
• Collaborates with advisors across the Faculty (AUO) and university to ensure consistency in advising standards and student support.
• Maintains and updates a

📌 Undergraduate Advisor and Coordinator (Stratford)
🏢 Waterloo International
📍 Stratford