Existing Project Full-Time (Budget Funded)

Full-time: Yes

Permanent: No

Work schedule: 35 Hours/week (Monday to Friday, 8:00 am to 4:00 pm)

Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Appointment Dates November 16, 2026 to July 9, 2027

840 hours worked

For more information please contact: April Bodnarchuk - [email protected]

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

- Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience is required.
- Undergraduate degree in a relevant discipline or with an emphasis on business practices and/or education is preferred.
- Medical terminology an asset.

EXPERIENCE:

- Four (4) years’ of directly related experience is required, preferably in an academic or a healthcare setting.
- Experience in Microsoft Office Professional 2019 is required.
- Experience working with University enterprise systems is required (Entrada, EPIC, Concur, VIP).
- Demonstrated experience in providing administrative support to a multi-dimensional, fast-paced unit is an asset.
- Experience working in a postgraduate medical training setting and experience with UofM policies and procedures preferred.
- Experience in a mental health environment is preferred.

Extensive experience preferred in:

- Scheduling large numbers of students or staff and rotational schedules across multiple program and functional areas with close attention to detail.
- Working independently with a strong initiative to complete and follow up on tasks.
- Scheduling large volumes of meetings, other events or interviews at once.




- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Intermediate knowledge of computer software applications, including Microsoft office and Zoom is required.
- Must be able to interact with people from diverse backgrounds in a calm, courteous, and effective manner is required.
- Must be able to exercise tact and discretion and tactfully navigate situations of conflict is required.
- Must have excellent problem-solving skills and take initiative in this regard is required.
- Solid organizational, analytical, and interpersonal skills are required.
- Must be able to work effectively with support staff at all levels within the College of Medicine, with professional medical staff and students at undergraduate and postgraduate levels is required.
- Must be thorough, accurate, and have a high level of attention to detail is required.
- Strong verbal and written communication skills are required.
- An ability to exercise sound judgment is required.
- Must be able to provide quality communication to professional staff in a courteous, patient manner is required.
- Must be able to analyze problems, identify key information and issues, and effectively resolve them is required.




- Must be able to work effectively independently as well as part of a team environment is required.
- Must be able to work under pressure and higher level of organization is required.
- Must be able to work a flexible schedule including early morning meetings, evening and weekend events as required.
- Ability to manage highly confidential information is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

ADMINISTRATIVE:

- Provides administrative support to the PGME Program Director and Associate Program Director as needed.
- Maintains strong working relationships with other administrative staff that facilitates efficient delivery of the Department's academic requirements.
- Provides PGME and UGME assistance, when required, in order to support educational activities.
- Attends meetings, taking, transcribing and distributing minutes; preparing and distributing material, notices, agenda, etc.; and following-up of action items within established time frame.
- Books meeting rooms and catering as required.
- Prepares daily On-Call handover and Flow Meetings including sending out invitations.
- Sets up audio-visual equipment and assists with technology needs as required for Faculty and Residents within the Department.
- Manages bookings of audio-visual equipment including maintaining the equipment in operational condition.
- Assists with Canadian Resident Matching Service (CaRMS) process.
- Ensures all documentation required is provided to College of Medicine PGME office as per standard operating procedures.
- Maintains all academic bulletin boards i

📌 Educational Program Administrator (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg