Job Description

Architecture49 is seeking a Senior Office Administrator / Executive Leadership Coordinator.

Prairies

Inspired by the bountiful prairie landscape, endless skies and vibrant cities, the A49 Prairie region excels at innovative and inspired designs for complex and technical projects. From the revitalization of downtown Winnipeg to building education and healthcare facilities for our remote northern communities, our work elevates the health, safety, and sustainability of the region. The Winnipeg office serves as a central hub to a diverse team of design professionals working on projects across the public and private sectors, throughout the prairies and across Canada.

Responsibilities

This is more than an administrative role. It is an opportunity to become a trusted member of our Prairie Region team, helping create an exceptional workplace experience while supporting projects that positively impact communities across region and beyond. This role is ideal for a highly organized, proactive professional who takes pride in creating a seamless workplace experience, building strong relationships, and enabling leaders and teams to perform at their best. The successful candidate will be known for their professionalism, sound judgment, discretion, and ability to anticipate needs in a dynamic environment.

Key Responsibilities:

- Coordinate office operations, including supplies, equipment, inventory, mail, records management, and shared spaces.
- Act as a liaison with IT, Facilities, and building partners to address office and facility-related needs.
- Provide administrative support to leadership, including calendar management, meeting coordination, correspondence, and tracking action items.
- Process timesheets,



expense reports, invoices, and assist with fee forecasting administration.
- Maintain organized records and help ensure administrative processes run smoothly.
- Support employee onboarding, workplace orientations, and administrative requirements for new hires.
- Plan and coordinate staff engagement activities, internal events, celebrations, charitable initiatives, and knowledge-sharing sessions.
- Maintain effective office communications by managing the general inbox, phone line, and information flow across teams.
- Support workplace health and safety programs, documentation, orientations, and compliance initiatives.
- Attend regional coordination meetings, report studio and facility issues, and collaborate with WSP and internal stakeholders to ensure a protected, functional, and welcoming workplace environment.

Qualifications

- 10+ years of experience in executive support, office administration & coordination, or a similar role
- Demonstrated experience supporting leaders in a professional environment.
- Strong organizational and time management skills with the ability to manage multiple priorities
- Strong written and verbal communication abilities
- Excellent communication skills with a professional and service-oriented approach




- High level of discretion and professionalism when supporting senior leadership and confidential information
- Advanced skills in Microsoft Office and collaboration tools (Excel, PowerPoint, Outlook, Teams, etc.)
- A proactive mindset and the ability to anticipate needs and solve problems independently.

Compensation

AB, BC, NT, NU, SK & YT: $66,700 to $88,400

MB & ON: $60,900 to $83,800

NB, NL, NS, PEI & QC: $60,300 to $80,000

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

About Us

Why Choose Us?

Architecture49 is a growing firm with promising career opportunities for talented people. Our offices, situated from coast to coast across Canada, house a diverse and accomplished group of architects, interior designers, technologists, landscape architects, and support staff, and we are always looking for new people to enrich our team.

At A49, we foster friendly, open working environments where employees can thrive in a culture that values collaboration. We seek meaningful projects where we can build on our focused expertise and impact the communities in which we work. We strive to build strong relationships with clients and colleagues. We recognize the quality, motivation and commitment of our employees and celebrate their achievements.

Our offices have strong regional legacies, yet we are also a forward-thinking national firm focused on creativity, initiative, qual

📌 Senior Office Administrator (Winnipeg)
🏢 Architecture49
📍 Winnipeg