Existing Regular Continuing Full time (Budget Funded)

Full-time: Yes

Permanent: Yes

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date November 30, 2026

840 hours worked

For more information please contact: Cory Marquart - [email protected]

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

- Completion of a formal training program in e.g.Health Services Management or Human Resource or in a related discipline from a recognized institute plus four years of directly-related experience.

EXPERIENCE:

- Two to five years of experience in administration of a medical education program (UGME or PGME) in a University Clinical Department position. Experience in Entrada Curriculum Management is required.
- K nowledge of University and/or Shared Health policies and procedures are considered an asset.

Extensive experience preferred in:

- Scheduling large numbers of students or staff and rotational schedules across multiple program and functional.
- Working independently with a strong initiative to complete and follow up on tasks.
- Scheduling large volumes of meetings, other events, or interviews at once.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Ability to organize, prioritize, and complete complex secretarial, clerical or basic accounting routines is required.
- Requires intermediate/advanced knowledge of computer software applications (Word, Excel, Powerpoint, Outlook, Access) is required.




- The candidate shall demonstrate competence in advanced features of a spreadsheet application such as creating and editing charts and graphs, sharing data between applications, and creating and editing templates is required.
- Ability to set up and maintain spreadsheets and databases and create reports utilizing and manipulating the data is required.
- Shall be able to create a variety of presentations using presentation software (PowerPoint) for different audiences is required.
- Excellent English written and oral communication skills are required.
- Excellent interpersonal skills with ability to communicate effectively with all levels of staff and the public is required.
- Must be able to exercise tact and discretion, and tactfully navigate situations of conflict is required.
- Must be able to work a flexible schedule including early morning meetings, evening and weekend events as required.
- Must have excellent problem-solving skills and take initiative in this regard is required.
- Must be able to analyze problems, identify key information and issues, and effectively resolve them is required.
- Organized, detail-oriented with a well-established process for planning workload is required.
- Ability to demonstrate tact, diplomacy, professionalism, and respect for confidentiality and privacy at all times is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.





OTHER JOB RELATED QUALIFICATIONS:

- Some knowledge of scientific/clinical/medical terminology an asset.
- Previous experience with curriculum management systems is an asset.

Key responsibilities

- Acts as a central point of reference for general academic inquiries pertaining to postgraduate medical education related to the Program.
- Responsible for appointment completion, reappointment, and termination of residents.
- Develops, implements and participates in the recruitment of residents to the program:
- Maintains and organizes CaRMS or other applicable website and files
- Coordinates CaRMS or other applicable interviews for applicants
- Coordinates interviews for sponsored trainees and/or fellows
- Access and exports trainee application files and completes initial file review for completeness of applications

- Assists in the development of surgical education orientation for the incoming surgical postgraduate trainees.
- Develops and maintains program specific orientation manual(s) for both home program residents and off-service residents, elective residents, medical students and physician assistants where applicable.
- Coordinates and approves all vacation, conference, and other leave requests for postgraduate trainees.
- Prepares, manages and distributes annual rotation schedule for program residents including off-service residents, elective residents, medical students and physician assistants where applicable.
- Prepares call schedule templates for completion and distribution by the section administrative staff and senior/lead residents.
- Prepares, manages and d

📌 Program Administrator (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg