SKILLED TRADES ONTARIO – Freedom of Information (FOI) and Policy Analyst

JOB OPPORTUNITYPosition Title: Freedom of Information (FOI) and Policy AnalystPosition Type: Regular/Full-Time – *OPSEU representedJob Band: 9Salary Range: $40.59 to $48.51/hourHours of work: 36.25 hours/weekReporting to: Corporate Secretary and Coordinator of Legal AffairsThis posting is applicable to: Internal/External ApplicantsSkilled Trades Ontario (STO) is a Crown agency responsible for skilled tradescertification in Ontario, which includes:

standards and certification exams.

- Administering apprenticeship programs, including approving apprentices andsponsors, registering training agreements and assessing applications forapprenticeship program completion.
- Issuing certificates of apprenticeship to completed Ontario apprentices.
- Assessing experience and qualifications of individuals who have not completed
- Administering exams, including certifying exams, in all trades subject to
- certifying exams.
- Issuing Certificates of Qualification in all trades with certifying exams.
- Renewing Certificates of Qualification in compulsory trades.
- Maintaining a Public Register of people authorized to work in compulsory
- Researching apprenticeships and the trades.

The Freedom of Information (FOI) and Policy Analyst at Skilled Trades Ontario (STO)provides support in the administration of Freedom of Information (FOI) requests andcontributes to the development and implementation of internal policies and procedures.Responsible for ensuring timely, accurate, and compliant responses to informationrequests, while also assisting in policy research, drafting, and coordination activities.The ideal candidate will have strong organizational skills,



attention to detail, and aninterest in public administration, transparency, and policy development. This is anexcellent chance for someone looking to build experience in governance,compliance, and policymaking.

Responsibilities: Freedom of Information (FOI) Support

- Maintain and improve the Agency’s FOI process.
- Ensure that appropriate staff members have an appropriate level of training or awareness on the FOI process and any legislative changes in consultation with the Corporate Secretary.
- Triage, manage, track, and log FOI requests and requests for disclosure inkeeping with applicable legislation and best practices.
- Ensure FOI processing and policy development adhere to the highest standards ofaccuracy and confidentiality, and identify areas for improvement, as applicable.
- Maintain and improve records classification and retention systems to support
- Draft correspondence and initiate processes to gather relevant information, as
- Liaise with internal departments to collect and verify the information required forFOI responses and other requests for disclosure.
- Ensure all FOI requests and other applicable requests for disclosure, as well asany pertinent correspondence, are properly documented and stored.




- Help maintain compliance with the Freedom of Information and Protection ofPrivacy Act (FIPPA), Accessibility for Ontarians with Disabilities Act (AODA) andother relevant legislation.
- Support in preparing reports and statistics on FOI activity and performance.
- Produce regular FOI metrics for senior leadership and annual reports.
- Identify trends or risks (e.g., recurring types of requests, delays, complaints) and propose process improvements.

Policy Support

- Assist in the research, review, and development of internal corporate policies and procedures., as required.
- Assist in conducting Privacy Impact Assessments (PIAs) to identify, assess and mitigate privacy risks, and develop practical recommendations.
- Support in drafting and formatting corporate policy documents.
- Manage corporate correspondence pertaining to corporate policy documents from
- Monitor changes in legislation, guidance, or best practices that may impact
- Maintain a central policy repository and ensure documents are up to date.
- Collaborate with Records Management to ensure information is organized andretrievable to meet statutory response timelines.
- Escalate any privacy breaches or risks to the Corporate Secretary and assist with
- Conduct jurisdictional scans and environmental scans to support corporategovernance policy recommendations.
- Coordinate internal consultation and approvals for new or revised corporategovernance policies.
- Track implementation of approved corporate governance policies and assess

General Administrative Duties

- Provide general administrative support to the Corporate Governance Department.
- Maintain accurate records and filing systems in line with data pro

📌 FOI & Policy Analyst (Mississauga)
🏢 Skilled Trades Ontario
📍 Mississauga