- Salary/Pay Rate: $52,208.65 - $63,573.25 annual
- Posted Date: 10/27/2026 9:18 AM
- Deadline to Apply: 11/08/2026

ABOUT THIS POSITION

The Engineering & Infrastructure Administrative Assistant plays a key role in supporting the delivery of safe, reliable municipal services, with a primary focus on Fleet and Transportation operations. This position provides essential administrative coordination, records management, and customer service support that enables fleet and transportation services to operate efficiently, compliantly, and safely.

In addition to Fleet and Transportation, the role supports administrative functions across the Infrastructure & Operations Division, including water, wastewater, streets, and solid waste services. The position works closely with supervisors, frontline crews, contractors, and members of the public, requiring strong organization, attention to detail, sound judgement, and a service‑oriented approach. Success in this role depends on the ability to manage competing priorities, maintain accurate records, and contribute positively to a collaborative, operationally focused team environment.

KEY ACCOUNTABILTIES

- Provide primary administrative and coordination support for Fleet and Transportation and other divisions’ operations, including scheduling, service requests, work orders, and operational documentation.
- Maintain accurate records related to fleet assets, maintenance activities, inspections, warranties, licensing, and compliance requirements.
- Act as a point of contact for inquiries from internal departments, contractors, and the public,



ensuring timely follow‑up and information flow.
- Support fleet maintenance administration through data entry, tracking, and reporting within corporate systems.
- Provide administrative support across other Infrastructure & Operations functions, including Utilities, Streets & Roadways, Solid Waste, and Environmental Services, as required.
- Deliver front‑line customer service by responding to phone, radio, email, and in‑person inquiries in a professional, courteous, and tactful manner.
- Provide Service Writer support to customers in a professional, courteous and efficient manner.
- Record, categorize, and distribute service requests, complaints, and operational information to appropriate supervisors and operational staff.
- Prepare and distribute service notifications, road closure notices, and operational communications in coordination with internal stakeholders.
- Support financial and data administration by processing invoices, maintaining records, supporting budget documentation, and updating operational tracking tools.
- Maintain confidentiality and accuracy when handling sensitive operational, financial, and customer information.




- Provide cross‑coverage and administrative support as needed to ensure continuity of Infrastructure & Operations services.

QUALIFICATIONS

- Two‑year diploma in Office Administration, Business Administration, or a related field.
- Five (5) years of administrative experience, preferably in a municipal or technical environment.
- Experience handling public inquiries in a fast‑paced operational setting.
- Experience supporting multiple supervisors or divisions simultaneously.
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong organizational and time‑management skills with the ability to manage competing priorities.
- Demonstrated ability to handle confidential and sensitive information with tact and discretion.
- Robust written and verbal communication skills.
- Ability to work independently and collaboratively with multidisciplinary teams.
- Knowledge of municipal utility operations (electric, water, wastewater) is definite asset.
- Ability to obtain and maintain a clear criminal record check.

WHY JOIN THE CITY OF SWIFT CURRENT

Working for the City of Swift Current means contributing to essential services that support community safety and reliability. Engineering & Infrastructure relies on accurate records, coordination, and administrative oversight to ensure Fleet and Transportation services operate safely, compliantly, and efficiently. This role supports the systems that help frontline crews work safely and ensures residents can rely on municipal services delivered with care and accountability.

📌 Administrative Assistant – E (Swift Current)
🏢 Swift Current
📍 Swift Current