Job Description – Receptionist / Administrative Support Clerk

Department: Band Administration Location: Chase, BC

Employment Status: Full-Time Reports To: Band Manager or Designate Wage Range: $22.50–$25.00 per hour

Position Summary

The Neskonlith Indian Band is seeking an organized, qualified, and community-minded individual to provide front-line reception and administrative support to Band operations.

This position is responsible for coordinating daily office activities, providing administrative and financial support, maintaining records, and assisting with community programs and events. The successful candidate must demonstrate excellent communication and organizational skills, confidentiality, and the ability to manage multiple priorities.

Key Duties & Responsibilities

Reception & Administrative Support

- Greet and assist community members, visitors, and staff in a professional and welcoming manner.
- Answer and direct telephone calls, emails, and general inquiries.
- Coordinate appointments, meetings, office calendars, and community hall bookings.
- Manage incoming and outgoing mail, deliveries, and office supplies.
- Maintain electronic and physical filing systems and office records.
- Act as a designated key holder and assist with building access procedures.
- Prepare correspondence, forms, notices, and other administrative documents.
- Provide general clerical support to all departments.

Finance & Purchasing Support

- Prepare manual and electronic purchase orders for supplies and services.
- Receive payments, count cash, and issue rent and other receipts in accordance with financial procedures.
- Assist Finance with filing, invoices, data entry, and other administrative tasks.
- Maintain accurate records and confidentiality of financial information.





Community Programs & Event Support

- Create posters, flyers, newsletters, and promotional materials.
- Assist with planning, coordinating, and setting up community events and meetings.
- Maintain and distribute information regarding community programs and activities.
- Provide administrative assistance to departments with community initiatives.

General Responsibilities

- Support efficient daily office operations and departmental needs.
- Maintain professional and respectful relationships with staff, leadership, and community members.
- Follow Neskonlith policies, procedures, and confidentiality requirements.
- Perform other related duties as assigned.

Qualifications & Skills

- Grade 12 or equivalent; Office Administration certificate or related training is an asset.
- Previous experience in reception, administration, or clerical support.
- Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).
- Strong communication, customer service, and organizational skills.
- Ability to multitask, prioritize responsibilities, and meet deadlines.
- Experience with purchase orders, cash handling, or financial administration is an asset.
- Experience with Canva or similar design software is an asset.
- Ability to work independently and collaboratively while maintaining confidentiality.
- Knowledge of First Nations communities, culture, and governance is an asset.
- Satisfactory Criminal Record Check, as applicable.

Working Conditions

Primarily office-based, with frequent interaction with staff and community members. Occasional assistance with community events may be required.

Preferential Hiring

Neskonlith Indian Band practices preferential hiring for qualified Indigenous applicants in accordance with applicable human rights legislation.

📌 Front Desk Reception: Administration (Chase)
🏢 Neskonlith Indian Band
📍 Chase