Description

The Purchasing & Shipping Coordinator supports procurement operations by entering purchase orders, coordinating with vendors, receiving goods, entering data into financial systems, and assisting with accounts payable as needed. This is an administrative and hands-on position that combines purchasing coordination with physical shipping and receiving responsibilities. The role involves working directly in the warehouse to receive incoming orders, verify and organize materials, and distribute items to site. The successful candidate must be comfortable balancing office-based administrative duties with the physical demands of warehouse operations, ensuring purchasing and receiving activities are accurately coordinated and materials are properly organized, tracked, and readily accessible for distribution in alignment with organizational needs. This position is based in Prince George, BC, Monday to Friday, 10-hour days, at a rate between $31.48 and $37.85 per hour commensurate on experience.

Responsibilities

Purchasing & Procurement Support

- Enter and process purchase orders (POs) accurately and efficiently
- Assist with sourcing materials, equipment, and services
- Obtain and compare vendor quotes as requested
- Maintain vendor records, pricing, and product information
- Track order status and follow up on delays
- Communicate with internal teams regarding order needs and updates

Receiving & Inventory Coordination

- Receive and verify quantities, condition, and specifications of received items
- Enter goods into the system and match to purchase orders and packing slips
- Identify and resolve discrepancies (shortages, damages, incorrect items)
- Maintain accurate receiving and inventory records
- Coordinate with on-site shipper/receivers

Data Accuracy & Reporting





- Ensure accurate and timely data entry across purchasing and maintenance systems
- Generate basic reports (open POs, receiving logs, maintenance schedules)
- Maintain organized digital records and documentation

General Support

- Support Accounts Payable as needed
- Assist with process improvements and documentation
- Support audits and reconciliations as required
- Provide backup support for PO/receipt/invoice matching if needed

Qualifications

- 1-3 years of experience in purchasing, administration, or operations support
- Shipping and receiving experience
- Experience with ERP or purchasing systems preferred
- Proficient in Microsoft Excel and Office tools
- Valid Class 5 BC Driver’s License
- Telehandler, Forklift certification, an asset
- Physically capable of performing the demands of the position, including lifting up to 50 lbs, handling materials, and performing regular warehouse duties

Education

- High school diploma or equivalent
- Post-secondary education in Business Administration, Supply Chain Management, Purchasing, Accounting, or a related field, an asset
- Additional training or coursework in inventory management, procurement, or logistics, an asset

Additional information

At CIF, employees benefit from a work-life balance with flexible time off and rewarding compensation that includes RSP contributions and competitive health benefits. We support a culture that prioritizes working safely to ensure everyone can enjoy days off with those most key to them. As an established company with over 35 years of success, CIF offers a stable and trusted workplace with low turnover, thanks to its dedicated team of long-standing employees.

Working hours

Working hours: 50-0 hours per week.

Minimum experience

Minimum experience: 3 years.

📌 Purchasing & Shipping Coordinator (Prince George)
🏢 CIF Construction
📍 Prince George