Competition Number: J1026-0754Position Title: Administrative Assistant (Academic Affairs)Position Number (Final): 00507558Vacancy Type: Existing PositionEmployee Group: Support StaffJob Category: AdministrativeDepartment or Area: VP Academic
- OfficeLocation: Kingston, Ontario, Canada (Hybrid)

Salary:
$62,142.00
- $75,772.00/YearGrade: 07Hours per Week: 35Job Type: Permanent (Continuing)Shift: 7 Monday
- FridayNumber Of Positions: 1Date Posted: November 2, 2026Closing Date: November 16, 2026COVID 19 On-Campus RequirementsPrior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
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Job SummaryReporting to the Manager, Professional Administrative Services Hub, Office of the Provost and Vice-Principal (Academic), the Administrative Assistant provides senior level administrative support to the Vice-Provost (Academic Affairs). As a member of the PVPA Professional Administrative Hub, also provides administrative support across the Office of the Provost and Vice-Principal (Academic) portfolio as operational needs require. The Administrative Assistant is responsible for managing the Vice-Provost (Academic Affairs)’s complex schedule and priorities, which requires an exceptional level of accuracy, good judgement and efficiency to act without consultation as required when the Vice-Provost (Academic Affairs) is unavailable. The Administrative Assistant contributes to the effective operation of the PVPA Professional Administrative Services Hub and the Office of the Provost and Vice-Principal (Academic),



coordinating communications, meetings, records, events, and projects while providing professional, confidential, and responsive service to internal and external stakeholders.
Committed to equity, diversity, inclusion, and Indigenization, the Administrative Assistant functions with a high degree of autonomy, exceptional level of accuracy, good judgment, efficiency, and high degree of tact and discretion, while working in a fast-paced deadline driven environment. The Administrative Assistant is a highly visible, multifaceted position with significant impact on the effectiveness and reputation of the Provost’s Office.

Job Description
KEY

RESPONSIBILITIES:
• Provide senior level administrative support to the Vice-Provost (Academic Affairs), by maintaining and managing the complex schedule for the Vice-Provost (Academic Affairs) to maximize the use of their time; screening, prioritizing and rearranging appointments; scheduling and deferring meetings; referring requests to the Manager, Professional Administrative Services Hub and others within the portfolio as appropriate.
• As a member of the PVPA Professional Administrative Services Hub, provide cross-portfolio administrative support and temporary coverage for executive offices and portfolio units during periods of peak workload, planned absences, vacancies, and special initiatives.
• Ensure critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the Vice-Provost (Academic Affairs) and Provost’s Office priorities.
• Coordinate and prepare the Vice-Provost (Academic Affairs) briefing files for daily meetings which include background notes, biographical information, speaking notes, schedule of events, etc. Create

📌 Administrative Assistant (Kingston)
🏢 Perfdrive
📍 Kingston