MacLachlan College has an exciting opportunity for a Full time AP & Payroll Coordinator to join our team

About MacLachlan College

MacLachlan College, founded in 1978, is an independent (Pre-K to Grade 12) co-educational school in Oakville, Ontario. Now with two dedicated campuses, Lower School (Pre-K to Grade 6) and Upper School (Grade 7 to Grade 12), MacLachlan is committed to providing a learning environment that promotes an entrepreneurial, success-driven, and future-oriented mindset that is integrated into every aspect of school life.

Offering the benefits of small class sizes, MacLachlan is a world-class school with highly dedicated and engaged teachers and an internationally recognized curriculum. Our exceptional PK through Grade 12, co-educational learning setting is centered on academic excellence and an ongoing commitment to the latest innovations in education.

In addition to offering academic excellence to our students, MacLachlan College is committed to providing an exceptional workplace for our staff. We believe that investing in our faculty is essential to ensuring the success of our students. That's why we offer a competitive salary and benefits package, including health, dental, and vision insurance, retirement savings plans, and career development opportunities.

At MacLachlan, we foster a supportive, collaborative community that values diversity, equity, and inclusion. We encourage our staff to maximize their potential as educators and mentors by providing opportunities for professional growth, leadership development, and recognition of their achievements. Our strong co-curricular emphasis and global focus, inspired by our Advanced Placement courses and International Baccalaureate programme,



offer unique opportunities for our staff to engage with students beyond the classroom and make a difference in their lives. To learn more about MacLachlan College, please visit: www.maclachlan.ca

The Position:

The Accounts Payable & Payroll Coordinator is responsible for the accurate and timely administration of accounts payable and receivable, related administrative financial activities and for processing payroll and employee benefits in partnership with the HR team, at MacLachlan College. Working closely with Manager, Finance, the Human Resources team, and School Leadership, the position also supports employee onboarding, employment documentation, personnel file maintenance, and regulatory reporting. The role ensures accurate recordkeeping, confidentiality, and compliance with applicable legislation and school policies.

Key Responsibilities:

- Manage accounts payable and receivable, including vendor payments, student billing, account reconciliations, and collection of outstanding payments.
- Maintain accurate financial records and support general ledger activities, bank reconciliations, financial reporting, audits, and regulatory submissions.
- Provide financial administration and bookkeeping support to the MacLachlan College Educational Foundation and Parents' Association.
- Administer the Foundation's financial assistance program, including award records,



disbursements, family correspondence, and Board reporting.
- Process monthly payroll, ensuring accurate employee earnings, deductions, adjustments, remittances, and payroll reporting.
- Administer employee benefits, pension, and RRSP programs, including enrolment, changes, reconciliations, and employee inquiries.
- Coordinate employee onboarding and offboarding documentation, employment contracts, salary letters, and personnel records.
- Work closely with HR to maintain confidential employee records, coordinate employment changes and leaves, and support HR administration.
- Ensure compliance with established financial procedures, internal controls, and applicable regulatory requirements while identifying opportunities for process improvement.

Skills and Qualifications:

- Post-secondary education in Accounting, Finance, Business Administration, or related field.
- Minimum 5 years of relevant experience in accounts payable and receivable, payroll administration, bookkeeping, or financial administration.
- Working knowledge of Ontario employment standards, payroll legislation, statutory deductions, and applicable financial reporting requirements.
- Proficiency in Microsoft Office, particularly Excel, with experience using accounting and payroll systems; ADP experience preferred.
- Ability to maintain accurate financial and employee records while exercising a high degree of confidentiality and discretion.
- Strong organizational, analytical, and problem-solving skills, with excellent attention to detail and the ability to meet deadlines.
- Effective written and verbal communication skills, with the ability to work collaboratively w

📌 AP & Payroll Coordinator - MacLachlan College (Oakville)
🏢 Teal and
📍 Oakville