About the Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant, Liens to join our team. Reporting to the appropriate leader, you will play a key role in managing condominium arrears, lien administration, and collection processes across our property management portfolio.

This position is ideal for someone with strong administrative skills who thrives in a fast-paced workplace and has experience working with financial records, legal documentation, and deadlines.

Key Responsibilities

- Coordinate the administration of condominium liens, including notices, registrations, and discharges.
- Prepare and process Form 14 – Notice of Lien in accordance with Ontario legislation.
- Monitor arrears accounts and track critical lien and collection deadlines.
- Reconcile account balances and support arrears collection activities.
- Communicate with Property Managers, condominium owners, Finance teams, and external legal counsel.
- Maintain accurate records, trackers, and documentation related to liens and collections.
- Prepare correspondence, reports, and supporting legal documentation.
- Ensure compliance with legislative requirements, company policies, and record retention standards.
- Support payment arrangement tracking and account updates.





What We're Looking For

- Post-secondary education in Business Administration, Office Administration, Legal Administration, Accounting, or a related field.
- 2-3 years of administrative experience, preferably in condominium/property management, accounts receivable, collections, or legal administration.
- Experience preparing Ontario Form 14 Notices of Lien is strongly preferred.
- Knowledge of condominium arrears collection and lien administration processes is an asset.
- Experience with Yardi or similar property management software is an asset.
- Strong attention to detail and ability to manage multiple priorities and deadlines.
- Excellent organizational, communication, and problem-solving skills.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Ability to handle confidential financial and legal information with discretion.

Why Join Us?

- Work with a collaborative and supportive team.
- Gain valuable exposure to condominium management, finance, and legal processes.
- Make a meaningful impact by supporting the financial stability of condominium communities.
- Opportunity for professional growth and development.

📌 Administrative Assistant, Liens (Toronto)
🏢 DEL PROPERTY MANAGEMENT
📍 Toronto