We are seeking a Human Resources & Payroll Specialist to join our team. In this role, approximately 75% of your focus will center on full-cycle HR—leading recruitment and onboarding, guiding employee relations, supporting performance management, and ensuring ESA and legislative compliance. The remaining 25% will involve managing bi-weekly payroll via ADP Workforce, including timecard verification, deduction and benefits tracking, and year-end reporting (T4, WSIB, EHT).

Advantages

- $80,000 - $90,000 salary
- Industry-leading 2% employee turnover rate
- 100% employer-paid medical and dental coverage
- Dedicated mental health care and wellness support
- Up to $8,000 per year in RRSP matching
- 3 weeks of paid vacation

Responsibilities

- Runs the bi-weekly payroll for the company through ADP Workforce.
- Reviews and ensures accuracy of online timecards, vacations, sick and other items that support the bi-weekly payroll process.
- Create reports for pensionable earnings and contributions, WSIB, EHT, union dues, and other reports as needed.
- Year-end reporting and reconciliations (T4 and annual EHT &WSIB; filling)
- Ensures all deductibles are accurate such as LTD payments and other.
- Sets up new hires onto the ADP Workforce system and inputs as required any special requests for deductions i.e., RRSP contributions.
- Generates any required statistics from the ADP Workforce system as it relates to labour hours, absenteeism, turnovers etc.,
- Supports recruitment efforts by posting, screening resumes, conducting phone pre-screens, arranging interviews, conducts interviews as requested & performs reference checks.
- Coordinates new hire information and resignations as it relates to human resources, payroll, IT,



RBC (RRSP) and Canada Life.
- Prepares onboarding package and performs HR orientation for newly hired employees, provides training & coaching to personnel as required.
- Tracks, documents and ensures all applicable paperwork is completed for organizational changes, e.g. step increases, salary changes, internal promotions, vacations & sick leaves;
- Maintains and updates employee policies, HR forms, Payroll forms & checklists.
- Assists with providing interpretation of HR & Payroll policies & conducts salary market research.
- Provides overall employee relations support to all staff, assists with resolving employee issues, concerns and complaints.
- Responds to employee inquiries on HR policies and procedures, benefit & RRSP inquiries.
- Collaborates with the Manager, Human Resources in the development and implementation of all aspects of performance management, coaching and counseling, disciplinary actions, succession planning, employee training & annual reviews.
- Maintains reports, logs and procedures as required to ensure compliance with ESA and labour laws legislations.
- Maintains company organization charts and employee HR files.
- Recommends new approaches, policies,



and procedures to effect continual improvements in efficiency of the company’s overall excellence; and other duties and projects as assigned.
- Administer and process parking passes;

Qualifications

- Bachelor’s degree in human resources management or business Administration.
- 4 – 5+ years of Payroll and HR Generalist experience.
- An equivalent combination of education and experience will be considered.
- Knowledge of employment legislation, labour laws, employee relations and HR best practices.
- Solid communication skills (both written & verbal, along with proven interpersonal skills (e.g., tact, diplomacy) to build strong relationships across multiple levels.
- Knowledge of diversity, recognition programs and HR industry trends.
- Solid experience & knowledge of current Human Resources principles, practices and procedures.
- A dedicated & results-oriented HR professional who is committed to teamwork and client service excellence.
- Strong analytical, logical thinker, process oriented with conceptual and research skills in order to review and compile information; ability to multitask while maintaining attention to details.
- Proficiency in Microsoft Office applications, including MS Word, Excel and PowerPoint, in order to conduct analysis and prepare reports and presentations.
- Excellent organizational, time management and decision-making skills to effectively manage deadlines and changing priorities.
- Sound problem solving skills and able to exercise judgement to determine and/or initiate and/or seek guidance in the resolution of issues.
- Solid presentation skills and is comfortable facilitating groups, and coaching individuals.
- Experience working closely with internal clients on complex/sensitive

📌 HR Specialist (Ottawa)
🏢 randstad canada
📍 Ottawa