Overview

Account Receivable/Administrative Assistant

Job Overview

We are seeking a highly motivated and detail-oriented Accounts Receivable/Administrative Assistant to join our dynamic team. In this pivotal role, you will manage financial records, support essential administrative functions, and ensure seamless office operations. Your strong organizational skills and expertise with Sage 50 accounting software will directly contribute to our business’s efficiency and ongoing success, and your commitment to outstanding support will benefit the entire team.

Responsibilities

- Maintain correct financial records using Sage 50 Accounting and other software
- Perform data entry for invoices, payments, and receivables for 2 companies
- Manage filing systems, both digital and paper-based, guaranteeing simple retrieval of documents
- Handle front desk duties including greeting visitors, answering multi-line phone systems, and managing phone etiquette
- Support administrative tasks such as scheduling appointments, preparing correspondence, and proofreading documents




- Provide logistical support with cross-border shipping (PAPS and PARS)
- Reliable, punctual attendance during set office hours
- Must have an advanced level of Excel
- Must have Microsoft Office and Adobe Acrobat

Experience

- Proven clerical experience with strong organizational skills plus attention to detail
- Experience with data entry, filing, and managing multi-line phone systems in a professional setting
- Previous administrative experience in a manufacturing setting is a plus
- Knowledge of office procedures such as phone etiquette, organization of files, and basic bookkeeping practices

Become a valued member of a dedicated team where your expertise will have an immediate, meaningful impact. We seek proactive professionals who excel in fast-paced environments and are committed to supporting our company's continued success. Pay: $20.00-$25.00 per hour

Benefits

- Company events
- Company pension
- Dental care
- On-site parking
- RRSP match

Work Location: In person

📌 Account Receivable/Administrative Assistant (Oldcastle)
🏢 Aalbers Tool and Mold
📍 Oldcastle