About the Role The Accounts Payable Coordinator is responsible for the accurate processing of supplier invoices and payments, vendor account management, freight and inventory-related cost reconciliation, and financial reporting. Working closely with purchasing, warehouse, operations, and finance teams, this role supports month-end close activities, prepares management reports, analyzes financial data, and identifies opportunities to improve processes and efficiencies.

Key Responsibilities:

Accounts Payable & Vendor Management

· Process vendor invoices, expense reports, and payments accurately and on time.

· Match invoices to purchase orders and receiving documents.

· Investigate and resolve invoice discrepancies and vendor inquiries.

· Reconcile vendor statements and maintain vendor records.

· Process EFT, cheque, and wire transfer payments.

Inventory & Logistics Support

· Match supplier invoices to inventory purchase orders and receiving records.

· Reconcile freight, customs, and logistics-related invoices.

· Manage vendor rebates, discounts, and promotional allowances.

· Review landed cost allocations and inventory-related expenses.

· Support multi-location and multi-currency payment processing.

Reporting, Analysis & Reconciliation

· Reconcile accounts payable subledger to the general ledger.

· Prepare accounts payable aging reports.

· Assist with month-end, quarter-end, and year-end close activities.

· Support accrual calculations and expense analysis.

· Prepare recurring and ad hoc management reports.

· Analyze financial data and identify discrepancies, trends,



and process improvement opportunities.

· Utilize Excel for reconciliations, reporting, and data analysis.

Compliance & Process Improvement

· Ensure compliance with company policies and internal controls.

· Verify approvals before processing payments.

· Support audit requests and maintain accurate documentation.

· Identify and implement process improvements and efficiencies

Qualifications that are Required:

· Diploma or degree in Accounting, Finance, Business Administration, or a related field.

· 2-5 years of accounts payable or accounting experience.

· Experience using QuickBooks.

· Advanced proficiency in Microsoft Excel, including pivot tables, lookups, reconciliations, reporting, and data analysis.

· Strong analytical, organizational, and problem-solving skills.

· Excellent attention to detail and accuracy.

· Strong communication skills and ability to meet deadlines.

Preferred

· Progress toward a CPA designation.

· Experience in distribution, manufacturing, logistics, or inventory-based environments.

· Experience with ERP systems.

What We Offer

- Bi-weekly Direct Deposit Pay
- A wellness/benefits package for full-time employees after successful completion of their 3-month probation
- 2 weeks of paid vacation to start plus unpaid personal days
- A positive workplace culture which promotes respect and honesty
- Several employee appreciation events such as food trucks, golf tournament and Christmas party

Pay: $60,000.00-$72,000.00 per year

Benefits

- Casual dress
- In office parking
- Wellness program

Work Location: In person

📌 Accounts Payable Coordinator (Tillsonburg)
🏢 Schep's Bakeries
📍 Tillsonburg