Job Summary

Legend of Spice is looking for a full-time, long-term Administrative Assistant with bookkeeping responsibilities to join our team in Scarborough. This role supports daily office operations, vendor communication, and basic accounting. Fluency in both English and Mandarin is mandatory for this position.

Duties

- Prepare, format, proofread and distribute business emails, letters, invoices, quotes and various business documents
- Maintain digital and physical filing systems; organize contracts, vendor records and lease-related paperwork
- Assist with payment preparation and maintain accurate payment records
- Communicate with vendors, property management, landlords and service providers; follow up on orders, service requests and invoice payments
- Coordinate meeting scheduling and distribute follow-up information
- Support basic HR admin: maintain employee files, prepare documents for onboarding / lay-off, follow up on ROE paperwork
- Order office supplies and monitor inventory of office materials
- Answer incoming phone calls and respond to internal and external inquiries
- Run occasional business errands and travel between locations as needed
- Perform general administrative tasks assigned by management

Requirements





- Fluency in both English and Mandarin (spoken and written) is mandatory
- College diploma in Office / Business Administration, Accounting or a related field is an asset
- 1-2 years of relevant administrative assistant, office admin or bookkeeping experience
- Proficient in Microsoft Office Suite (Word, Excel); familiar with Google Sheets
- Detail-oriented, well-organized, with positive multi-tasking skills and the ability to prioritize under a busy workload
- Ability to handle confidential business and financial information with discretion
- Comfortable communicating with landlords, suppliers and third-party service companies
- Must have own vehicle and a valid Ontario driver's licence
- Must be legally authorized to work in Canada

Job Type: Full-time, Permanent Work Location: Scarborough, ON (in person)

Salary: Negotiable, based on experience and qualifications

Schedule: Day shift

Please send your resume to [email protected] with subject line: Administrative Assistant – [Your Full Name].

Only candidates selected for interview will be contacted.

We welcome applications from all qualified candidates.

Pay: From $18.00 per hour

Work Location: In person

📌 Administrative Assistant/Bookkeeper (Scarborough)
🏢 Legend of Spice Group
📍 Scarborough