Employment type: Full-time · Work arrangement: Hybrid

Compensation: $49,500 – $55,000 per year plus benefits

About the Firm

Blake, Cassels & Graydon LLP (Blakes) is a leading Canadian law firm with a long history of advising clients on complex business and legal matters. Our Toronto office is looking for an organized, proactive Administrative Assistant to support our lawyers and professional staff.

The Role

You will be central to keeping a busy legal team running smoothly. You’ll manage schedules and correspondence, prepare documents, and coordinate with clients, colleagues and outside parties, often under tight deadlines. This is a hybrid role, combining time in our Toronto office with remote work.

Key Responsibilities

- Manage calendars, schedule meetings, and coordinate conference rooms and video calls
- Prepare, format and proofread correspondence, memos and legal documents
- Open, maintain and close client files in the firm’s document management system
- Handle incoming calls and emails professionally and route inquiries appropriately
- Process time entries, expense reports and invoices
- Arrange travel and prepare itineraries
- Coordinate courier, filing and records management tasks
- Support special projects and provide backup coverage for team members as needed

Qualifications





- 2+ years of administrative experience, ideally in a law firm or qualified services environment
- Diploma or certificate in office administration or a related field is an asset
- Strong proficiency in Microsoft Office (Word, Outlook, Excel); experience with document management and time-entry systems is an asset
- Excellent written and verbal communication skills in English; French is an asset
- Exceptional attention to detail and the ability to manage competing priorities
- Discretion and sound judgment when handling confidential information
- A positive, team-oriented approach and a willingness to take initiative

What We Offer

- Salary of $49,500 – $55,000 per year and a comprehensive benefits package
- Hybrid work arrangement
- Paid vacation
- Professional development and training opportunities
- A collaborative, inclusive workplace in the heart of Toronto’s financial district

Blakes is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates. Accommodations are available on request for candidates taking part in all aspects of the selection process. Pay: $49,500.00-$55,000.00 per year

Benefits

- Extended health care

Work Location: In person

📌 Administrative Assistant (Toronto)
🏢 Blake, Cassels u0026 Graydon
📍 Toronto