Company Overview

Aire One KW Heating & Cooling provides heating and cooling services for homes and businesses across southern Ontario. The company focuses on optimizing climate comfort for local communities.

Summary

As an Administrative Assistant, you’ll support the day-to-day office operations of an HVAC service company. Your impact: By helping customers connect with the team and keeping information organized, you support timely service coordination for homes and businesses.

Responsibilities

- Perform general administrative and office support duties.
- Enter, organize, review, and maintain accurate data and records.
- Work extensively with Microsoft Excel, including spreadsheets, formulas, calculations, and data organization.
- Prepare reports, summaries, and other administrative documents.
- Perform calculations, verify figures, and ensure numerical accuracy.
- Review invoices, purchase orders, receipts, and other documents for accuracy.
- Assist with bookkeeping-related administrative tasks and data entry.
- Maintain organized digital and physical filing systems.
- Handle emails, phone calls, and general correspondence professionally.
- Prepare and update spreadsheets, tracking sheets, and internal reports.
- Assist with scheduling, coordinating, and tracking daily office activities.
- Communicate with customers, suppliers, and other business contacts when required.
- Follow up on outstanding paperwork, requests, and administrative tasks.
- Identify errors or discrepancies and bring them to management's attention.
- Provide general support to management and other departments as needed.





Required Skills & Qualifications

- Excellent attention to detail and solid organizational skills.
- Strong mathematical, numerical, and analytical abilities.
- Very good knowledge of Microsoft Excel, including formulas and calculations.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Fluent in English, both written and verbal.
- Excellent communication and problem-solving skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Ability to work independently and take initiative.
- Strong time management skills and a high level of accuracy.
- Fast learner with a positive attitude and willingness to learn new systems.

The Ideal Candidate We are looking for someone who is:

- Extremely detail-oriented and careful with their work.
- Smart, analytical, and comfortable working with numbers.
- Highly organized and systematic.
- Proactive and able to identify problems before they become bigger issues.
- Reliable, punctual, and professional.
- Comfortable handling confidential business information.
- Able to manage responsibilities without constant supervision.

If you are someone who enjoys working with numbers, spreadsheets, organization, and problem-solving, we would love to hear from you! Please submit your resume along with a brief description of your administrative and Excel experience.

Pay: $20.00-$22.00 per hour

Expected hours: 40.0 per week

Benefits

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Assistant (Full-time) (Cambridge)
🏢 Aire One KW Heating u0026 Cooling
📍 Cambridge