About Us

Giga Software Solutions Inc. is a Vancouver-based software company that builds solutions for businesses of all sizes. We’re a team-oriented, growing team, and we’re looking for an organized, proactive Administrative Assistant to keep our office running smoothly.

About the Role

As our Administrative Assistant, you’ll support the day-to-day operations of our downtown office and work closely with our management, sales, and development teams. You’ll be the first point of contact for clients and visitors, so a friendly and professional approach is essential.

Responsibilities

- Greet visitors and answer, screen, and direct phone calls and emails
- Manage calendars, schedule meetings, and coordinate appointments
- Prepare, format, and proofread documents, reports, presentations, and correspondence
- Maintain organized physical and digital filing systems
- Order and track office supplies and coordinate with vendors and building management
- Assist with data entry, invoicing, expense tracking, and basic bookkeeping support
- Support the sales team with client records, quotes, and follow-up communications
- Coordinate travel arrangements, team events, and onboarding for new hires
- Handle incoming and outgoing mail and courier deliveries




- Take on other administrative tasks as needed

Qualifications

- 1–2 years of experience in an administrative, office, or reception role
- Proficiency with Microsoft 365 (Word, Excel, Outlook) and/or Google Workspace
- Excellent written and verbal communication skills in English
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Professional, discreet handling of confidential information
- Post-secondary education in office administration or a related field is an asset
- Experience in a technology or software company is an asset
- Familiarity with CRM or accounting software (e.g., QuickBooks) is an asset

What We Offer

- Competitive salary
- Paid time off and statutory holidays
- Central downtown location, close to SkyTrain and transit
- Supportive team and opportunities for professional growth

Giga Software Solutions Inc. is an equal opportunity employer. We welcome applications from all qualified candidates and will provide accommodations upon request throughout the hiring process. Pay: $48,000.00-$56,000.00 per year

Benefits

- Paid time off

Work Location: Hybrid remote in Vancouver, BC

📌 Administrative Assistant (Vancouver)
🏢 Giga Software Solutions
📍 Vancouver