13-month term (Maternity Coverage)

The Town of Slave Lake has an exciting opportunity for an experienced Administrative Assistant to provide confidential administrative and clerical support to the Human Resources Department. This role is responsible for coordinating HR processes, maintaining accurate employee records, supporting recruitment and onboarding activities, and assisting with day-to-day HR operations in a municipal environment. The position requires a high degree of discretion, organization, and customer service.

EMPLOYEES THAT REPORT DIRECTLY TO THIS POSITION:

None

SALARY:

$27.58 – $34.75

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Major Responsibilities

- Provide comprehensive administrative and clerical support to the Human Resources team in a fast-paced municipal environment.
- Coordinate and support full-cycle recruitment activities, including posting positions, screening applicants, scheduling and coordinating interviews, preparing interview materials, conducting reference checks, and communicating with candidates.
- Schedule and coordinate HR meetings (in-person and virtual), including preparing agendas, compiling materials, and recording and distributing meeting minutes.
- Act as the first point of contact for internal and external HR inquiries, responding in a professional, timely, and confidential manner, and escalating complex matters as appropriate.
- Maintain accurate, complete, and up-to-date employee records in both physical and electronic formats, ensuring compliance with privacy legislation, records management standards, and organizational policies.
- Perform accurate data entry and maintain the integrity of information within HR databases and systems.
- Support onboarding and orientation processes by preparing employment documentation, coordinating schedules, and assisting with delivery of new employee orientation.
- Assist with the development, review, formatting, and maintenance of job descriptions, performance evaluation tools, and other HR templates and documentation.
- Assist with the implementation, maintenance, and continuous improvement of the Human Resources Information System (HRIS), including supporting system rollouts, data migration, testing, and providing administrative support and guidance to end users.
- Coordinate the administration of performance evaluation processes, including tracking timelines, issuing documentation, and maintaining records.




- Track and coordinate employee training and development activities, maintaining accurate records of participation and certifications.
- Ensure the security, confidentiality, and proper handling of all personnel files and sensitive information at all times.
- Perform other related Human Resources administrative duties as assigned.

Minor
- Assist with the coordination and administration of employee recognition programs, including Years of Service awards and other incentive initiatives.
- Maintain and track employee documentation such as Criminal Record Checks and Driver’s Abstracts, ensuring compliance with organizational requirements.
- Provide administrative support to workplace health and safety programs in collaboration with the Health & Safety Coordinator, including record-keeping and tracking training requirements.
- Participate in and support initiatives related to the Social Committee and Health & Safety Committee.
- Assist with the planning and coordination of corporate events, including employee recognition events, organization-wide meetings, apparel orders, holiday functions, and retirement celebrations.

Occasional
- Provide administrative support to other departments during peak periods, special projects, or staff absences.
- Provide backup support and vacation/leave coverage for the Executive Assistant to the CAO, as required.

QUALIFICATIONS / EDUCATION / EXPERIENCE:

- Diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field.
- Minimum of two (2) to three (3) years of progressive administrative experience, preferably within a Human Resources or municipal workplace.
- Experience supporting recruitment, onboarding, and employee records management is considered an asset.
- Experience working with or supporting the implementation and maintenance of a Human Resources Information System (HRIS) is preferred.
- A valid Class 5 Driver’s License may be considered an asset.

SKILLS REQUIRED:

- Strong understanding of administrative practices and Human Resources processes,



including confidentiality requirements.
- Working knowledge of applicable employment legislation (e.g., Alberta Employment Standards, Occupational Health and Safety legislation) is considered an asset.
- High level of accuracy and attention to detail, particularly in data entry and records management.
- Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
- Strong interpersonal and communication skills, with the ability to interact effectively with employees, management, elected officials, and the public.
- Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and experience with HRIS systems.
- Ability to work independently and collaboratively in a team-oriented environment.
- Strong problem-solving skills and sound judgment.

Note: The above is not intended to be an exhaustive list of all the responsibilities and activities required for this position but gives a general nature and level of work being performed by the incumbent. HEALTH & SAFETY:

All personnel working at the Town of Slave Lake are governed by the Health & Safety Policy.

- Ensure proper ergonomic requirements are met, and good ergonomic procedures are practiced.
- Ensure all operations are conducted in a secure manner and in accordance with Town Policies and all Occupational Health and Safety Rules and Regulations.

Please note:

- The successful candidate will be required to provide a Criminal Record Check and clean Driver’s Abstract prior to commencement.

How to apply: Send your cover letter and resume (ensuring to include the job title in your email subject heading) to:

Human Resources, Town of Slave Lake

10 Main Street S.W. P.O. Box 1030, Slave Lake, Alberta T0G 2A0

E-mail: [email protected] The application review process will be ongoing, and the positions will remain open until filled.

We thank all applicants for their interest; however, because of the volume of applications, we will contact only those under consideration. We will review all applications carefully to determine which candidates' qualifications and experience closely match our requirements.

Job Details

Category

Administration Employment

Status

Open

Posted

November 4, 2026 11:00 AM

Closing

Open Until Filled

📌 Administrative Assistant, Human Resources - 13-month term (Great Slave Lake)
🏢 Town of Slave Lake
📍 Great Slave Lake