About Us

Miller Thomson LLP is a national Canadian business law firm serving clients from offices across the country. Our Toronto office at Scotia Plaza is home to lawyers and professional staff who work together to deliver practical, responsive legal services. We value collaboration, reliability and people who take pride in getting the details right.

The Role

We are looking for an organized, proactive Administrative Assistant to support our Toronto office. You will keep day-to-day operations running smoothly, support lawyers and staff with administrative tasks, and be a professional, welcoming point of contact for clients and visitors. This is a full-time position with a hybrid work arrangement, combining time in our downtown office with remote work.

Key Responsibilities

- Manage calendars, schedule meetings and coordinate boardroom bookings
- Answer and direct telephone calls and emails, and greet clients and visitors
- Prepare, format and proofread correspondence, memos, reports and other documents
- Open, organize and maintain physical and electronic files in line with firm procedures
- Coordinate courier, mail and document delivery
- Arrange travel and process expense reports
- Order and track office supplies and liaise with building management and vendors
- Assist with time entry, billing support and basic data entry
- Support the planning of internal meetings, client events and office initiatives
- Handle confidential information with discretion at all times

What You Bring

- 1–3 years of administrative experience, ideally in a law firm or professional services environment
- A post-secondary diploma or certificate in office administration or a related field, or equivalent experience




- Strong proficiency in Microsoft Office (Word, Outlook, Excel); experience with document management or legal software is an asset
- Excellent written and verbal communication skills in English; French is an asset
- Strong organizational skills and the ability to manage competing priorities and deadlines
- Exceptional attention to detail and accuracy
- A professional, client-focused manner and a collaborative attitude
- The ability to work independently in a hybrid setting and as part of a team

What We Offer

- Annual salary of $49,000 – $55,000, based on experience
- Full-time, permanent position with a hybrid work arrangement
- A downtown Toronto office at Scotia Plaza, steps from King subway station and the PATH
- A supportive team workplace with opportunities to learn and grow

We thank all applicants for their interest. Applicants who are interviewed will be informed whether a hiring decision has been made within 45 days of their last interview.

Additional Information

- This posting is for an existing vacancy.
- Miller Thomson LLP does not use artificial intelligence to screen, assess or select applicants for this position.

Miller Thomson LLP is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available on request throughout the recruitment process. Please let us know if you require an accommodation by contacting [email protected]. Pay: $49,000.00-$55,000.00 per year

Benefits

- Extended health care
- Paid time off

Work Location: Hybrid remote in Toronto, ON

📌 Administrative Assistant (Toronto)
🏢 Miller Thomson
📍 Toronto